how can i pay an employee a 1 time lump sum without setting up recurring payments for them?

The process of setting up and issuing a one-time lump sum payment depends on whether the individual is an Employee (T4 income with payroll deductions) or a Contractor (self-employed, T4A or T5018, and requiring no payroll deductions), Turn.

If this is a T4 employee, QuickBooks (or any payroll system) does not have a direct option to make a one-time payment, as it depends on pay schedules. The available pay schedules in QuickBooks are weekly, bi-weekly, semi-monthly, or monthly. Changing the employee's base pay and pay schedule will not guarantee the "no weekly or monthly payments" as stated.

An alternative way to issue a one-time payment is by manually overriding payroll during the payroll process or by creating specific pay types (e.g., bonus, other earnings, or adjusting hours/pay rates). The payment can then be issued via cheque to ensure it is treated as a one-time disbursement. Here's how to do it:

1. Go to the Payroll menu, click on the Employees tab.
2. Double-tap the employee for whom you want to issue the one-time payment.
3. Find the Additional Pay Types section. Click Add in the upper right, then create a new pay type.
4. Enter a Name (e.g., One-Time Payment). Set the Type to Other Earnings and enter the amount in the Recurring Amount (this can either be the additional amount to regular pay or the total payment).
5. Click "Save." Edit the Payment Method section and change it to Paper Cheque.
6. Go back to the Employees tab, click "Run Payroll," and select your employees' pay schedule.
7. Then, if you want this to replace regular pay, manually enter the lump sum amount instead of the regular hours or work schedule in the "Run Payroll" window.

      5. Review the details and submit the payroll through a paper cheque.

If the employee mentioned is a Contractor, you will need to set them up as a Vendor by navigating to the Expense menu > selecting the Supplier tile > clicking Add New Supplier, filling out the required fields, and then clicking Save in QuickBooks Online Canada. You can then process the payment using a cheque to issue a one-time lump sum payment. Here's how:

1. From the +New, select the Cheque.
2. Choose the vendor in the Payee dropdown..
3. From the Bank account dropdown, select the account the check withdraws money from.
4. Enter all the payment information once.
5. Hit Save and close.

Please leave us a response if you have other questions or need further assistance.