I added 8 new employees but now when i try and run payroll they are showing in a separate schedule list' , how do i put all employees together to run payroll

[AddieC]

Hello littlecaesarsssm, 

Running payroll with QuickBooks Online is an awesome way to streamline your bookkeeping and stay organized. I know how important it is to set up the best pay schedule to suit your needs. While QBO allows you to set up multiple pay schedules, you may wish to keep all of your employees on the same one to make things simple. If you've accidentally set up each employee on a different schedule, I'd be happy to explain how to change that so they all align. 

The steps will vary depending on which version of payroll you're using. If you're not sure whether you have Standard or Advanced Payroll, click the Employees tab and look for the banner that says, "Powered by Wagepoint". If you see that banner, you're using Advanced Payroll. If not, you've got the Standard service. 

If you're using Standard Payroll, follow these steps to change your employee's pay schedule:

1. Click the Employees tab on the left navigation menu. 

2. Select the employee from the list, then click Edit Employee. 

3. Scroll down to Question 3 - How often do you pay this employee?

4. Select the drop-down menu to select a new pay schedule. You'll want to select the same one for all 8 employees to ensure they're all on the same schedule. 

5. Click Done. 

If you're using Advanced Payroll powered by Wagepoint, follow these steps: 

1. Click the Gear icon.

2. Select Advanced Payroll Settings. 

3. Click Add Payroll Settings. 

This section has three tabs: Set up Pay groups, Income, and Deductions.

1. Pay schedule - Add employees and contractor to pay groups. To help you get started we've automatically added some default groups.
   1. Select Add pay schedule
   2. You can choose from 5 frequencies: Weekly, Bi-weekly, Semi-monthly, Monthly, or Quarterly
   3. After choosing a Frequency, you can Name it in the field provided
   4. Select Done when completed

That's all there is to it. Once you've adjusted all employees to be on the same pay schedule, you'll be able to process a single pay run for everyone. 

If you're still in need of assistance, I'd suggest reaching out to our tech support team. We're always here to help.

Cheers. 

[helen40]

have 3 Bi weekly accounts I want them to be just one  

[Rebecca R]

Hi there Helen,

Ensuring that all employees are on the correct pay schedule is important. It sounds like you've set up 3 separate pay schedules for your employees that are paid bi-weekly and would like to have them all on the same schedule. Let me help you with that.

I'd like to point you to the reply shared above by @AddieC. In it she goes over the steps to change your employee's pay schedule. You'll need to pick one of the three that you've set up and follow the steps above to change each employee over to that one. Once complete, all of the selected employees will show up on the same schedule when you run payroll. It'll make paying your employees a breeze! Here are the steps again in case you'd like a refresher:

1. Click the Payroll or Employees tab on the left navigation menu. 
2. Click on the employee that you'd like to edit from the list.
3. Scroll down to Question 3 - How often do you pay this employee?
4. Select the drop-down menu to select a new pay schedule. You'll want to select the same one for all employees to ensure they're all on the same schedule. 
5. Click Done. 

I want to share a great article with you as well - I know you'll find it helpful when setting up pay schedules in the future:

• Payroll set up: Pay schedules

If you have any follow-up questions, don't hesitate to reply to this thread. I'm here to make sure you get the support you need.