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QuickBooks Online Advanced Payroll: How to access payroll reports

When using QuickBooks Online Advanced payroll, you have access to payroll reports, which you can export to excel.


Here's how to access payroll reports:

  1. Go to Employees.
  2. You can choose from the following reports:
    • Payroll Register: Total information from each payroll: total gross pay, total of each type of deduction, total taxes and total net pay is set out in a payroll register.
    • Posting Journal: Total taxes, adjustments and wages for all employees: account, description, debit and credit is set out in a posting journal.
    • Receiver General: A remittance report that lists the totals for payroll withholdings (Federal & Provincial Tax, CPP, EI, PPIP, QPP, Quebec Income Tax) and deductions owed to the government for all employees.
    • Pay stubs: Each employees pay stubs.
    • Deposit summary: Total amounts deposited from each payroll for all employees: deposit #, priority, bank ID, transaction, account # and total net pay is set out in a deposit summary.
    • Workers' Compensation: Workers compensation rate for each employee for the given pay period.
    • Invoice: Invoices for each pay group and payroll run within our system. (Direct deposit, Workers compensation and source deductions will be withdrawn as a lump sum, and show on our bank statement as Intuit Trust Pay)
    • Records of Employment: Here you can see your employees Records of Employment if created on your behalf.
    • Non-payroll invoice: A non-payroll invoice is generated to debit/credit a customer's bank account if one of the following occurs:
      • NSF amount (Full amount of payroll)
      • NSF charge
      • Payroll correction - Credit
      • Payroll correction - Debit
      • Re-issue deposit (used to counter the blocked account)
      • Service charge (miscellaneous fee, professional services etc.)
      • T4 Fee (If applicable)
      • Wire Transfer fee
      • Year end adjustment fee (If applicable)
      • Blocked account (Bank rejection)
      • Fee credit (refund)
      • HST credit
      • NSF collected via wire (NSF amount.)
Note: You must wait for payday to view reports for that cycle, as well as the journal entry sync. If you have a payroll sent back, Wagepoint will delete the journal entry, and push out a new one once the payroll is resubmitted.

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