Hello ab.bookkeeping,
Welcome to the QuickBooks Community! I like your attention to detail with wanting a receipt after running payroll with direct deposit in QuickBooks Online as it's a great way to ensure that things are just as you need them to be and you're aware of the amounts coming out from the pay run. I'd be happy to go over this with you and let you know how you can see those details.
Our goal with QuickBooks Online is to make sure you're informed, and this is especially true for instances where there is actual money movement taking place, such as with payroll using direct deposit. Given that, there are two ways you can see the breakdown for direct deposit: one before submitting payroll and one after. I'll highlight both so you know where to look.
Before you hit the button to submit your payroll, the program shows you how many direct deposit amounts are included in the pay run as well as their amounts. This is a good thing to review before hitting submit so you can verify that no changes need to be made.
After you've run payroll with direct deposit, an email is sent to you after 8 p.m. ET on the cutoff day. This email will show you which employees are getting paid via direct deposit as well as a total at the bottom. The cutoff time is two days before the pay day, so if you ran your payroll early, hang tight until that cutoff date and you should get the email. You can learn about cutoff times and other details here: Direct deposit FAQs
The email will be sent to the contact information set up in your Payroll Settings, so if you haven't been receiving the emails or would like to make sure you have the correct one set up, follow these steps.
- Select the Gear icon.
- Choose Payroll settings.
- Click Contact Information.
If you need to make any changes to that, go ahead and do so there, then click OK to save. That should get the email to the right place, and once you receive it, you can save or print the information as needed.
Let me know if you have more questions about that! Take care. :)
