We want to track stat holidays in our timesheet. There is a "Time Off Code" called "Stat Holiday Pay" but it is disabled - how should we track stat holidays?

I've got the help you need to track statutory holidays on your employee's timesheets, Daly. Let me share some information below.

If you're referring to the Stat Holiday Pay time off code feature being greyed out in QuickBooks Time, this is because we've automatically turned on the pay type for you in the QuickBooks Online (QBO) Payroll. Here's how to confirm if this is turned on:
 

1. Go to Payroll menu and select Employees.
2. Select the employee by choosing their name.
3. Click the Edit icon in the Pay types box and confirm that Stat pay - Average daily wage and Stat holiday pay are enabled.
4. Tick Save.

When you run the payroll, the statutory holiday pay columns will be displayed. From there, you can enter the applicable holiday hours for Stat holiday pay and a dollar amount for the Stat pay - Average daily wage into the statutory holiday fields to generate the appropriate pay and even adjust them for every single employee. You can follow these steps to start tracking stat holiday pay:

1. Go to Payroll menu and select Overview.
2. Click Run payroll.
3. Select the pay schedule.
4. Enter the number of hours in the Stat pay holiday column.
5. If your employee worked on a statutory holiday, calculate the extra premium pay the employee is owed and enter it as a dollar amount in the Stat pay - Average daily wage column. This will ensure the correct number of hours are entered on the Record of Employment and aren't duplicated.

Check out this reference for more insights: How to add statutory holiday pay in QuickBooks Online Payroll.

If you need assistance with editing your paycheques, refer to our support article: How to edit paycheques.

If you require additional assistance with managing your payroll or employee timesheets, feel free to comment below or visit the Community space. We're here to provide the best guidance and support to help you find the right solution for your every concern, Daly.

Hi,

Thanks for the reply. I have two follow-up questions:

1. What are (salaried) employees supposed to put in their timesheets for stat holidays off? Do they just leave that day blank and submit 32 hours?

2. Am I to understand that I have to manually enter a wage for the stat day off for salaried employees and that Quickbooks will *not* calculate that for me? This seems insanely prone to human error and something a computer should easily do ... maybe I'm missing something. How does that scale to many employees?

Thanks!

Hi, @dalybrown. I acknowledge your effort in getting back in the thread.

Salaried employees should leave the day of a statutory holiday blank on their timesheet and only submit their actual hours worked. Since they are salaried, their regular pay will include compensation for the statutory holiday.

For your second question, you are correct that you need to manually enter the statutory holiday pay for salaried employees, as QuickBooks Online will not automatically calculate this. I also suggest asking your accountant for help to prevent errors and guidance on statutory holiday pay calculations.

Moreover, you can visit this article for your future use if you want to modify paychecks created through QuickBooks Online Payroll: How to edit paycheques in QuickBooks Online Payroll.
 

If you need more assistance on how to manage your employee timesheets or other QuickBooks-related issues, don't hesitate to hit the Reply button. I'll keep my notification on.

Hi, 

Thanks again for the reply!

One final clarification: you mention that the stay pay time code is off because we have stay pay enabled in payroll. What scenarios would that time code be available? If it is available, does Quickbooks then calculate stat pay automatically when it is used?

Thanks!

Thank you for continuing to respond to the thread, Daly.

To add to what @Carniel said in the thread, editing or opening the Time off policy, such as Stay pay is unavailable in QuickBooks Time (QB Time). This is one of the reasons why it's unclickable within the program. What we can do is to add a time off policy, or upload or download your balances.

There is no time frame or scenario when this option will be available in QB Time. If the feature is available in the future, it's possible that the program will also automatically calculate statutory holidays after you enter hours similar to QBO. 

As for the availability of this feature, there is no specific timeline. However, you might consider suggesting this to the developers for future updates.

1. Go to the Settings.
2. Choose Feedback.
3. Enter your comments or product suggestions.
4. Click Next to submit feedback.

You can visit our Customer Feedback page if you'd like to track the status of your input.

For future reference, if you want to edit paycheques in QBO Payroll, you can refer to this article for a detailed explanation: How to edit paycheques in QuickBooks Online Payroll.

We're always here to help whenever you need extra assistance in tracking status holidays in our timesheet in QuickBooks Online. Please notify us in the Community by replying to this thread.