We can add the subcontractor as a supplier in QuickBooks Online and import them as vendors in QuickBooks Workforce to send an invitation to your subcontractors by accessing the browser version.
Just head to the All Apps menu, then under the Expenses & Bills dropdown, choose Suppliers. Select New supplier in the top-right of your screen. Enter the details, especially the email address of your subcontractor. In the Additional info section, make sure to select tracking for a T4A slip or T5018 slip. Under the Supplier type, choose either Individual or Business. Enter the Business ID number or Social Insurance Number and select Save.
If you're unsure whether a subcontractor needs a T4A or T5018 form, please consult your accountant or the CRA.
Once done, sign in as a Primary Admin in your QuickBooks Workforce. Go to the QuickBooks logo at the upper right of your screen and click Preferences. Ensure the Automatic Import from QuickBooks and Import vendors as a team member are marked as checked. Click the X icon to exit, then return to the QuickBooks logo and choose Import to sync the supplier information in the QB Workforce.
After that, send them an invite by going to My Team, then click the supplier name. From the General section, review the email address to ensure it's correct and hit Send Invite.
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