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How to record payment for expenses paid by credit card? Does bank reconciliation upload the old files from Sage?

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QuickBooks Team

How to record payment for expenses paid by credit card? Does bank reconciliation upload the old files from Sage?

Hello userelemracc,


Welcome to the QuickBooks Community and thanks for choosing QuickBooks Online to continue your accounting for your business! I'm excited to have you with us. Your question here has a few layers to work through, but don't worry, I'll gladly go over these with you.


I'll start with recording expenses paid by credit card. When you're recording expenses using the Expenses or Pay bills feature, the program includes a Payment method drop down. This means it's just a simple selection of the payment method you used, such as a credit card, to indicate for your reporting what you in fact did use. You can even add more payment method options if you'd like by either clicking +New in the Payment method drop-down or by following these steps.

  1. Click the Gear icon.
  2. Choose All lists.
  3. Select Payment Methods.

There, you can add, edit, or delete payment methods as you'd like. It's a great way to keep things organized and then you can add payment method columns to some reports later to see this data. So you have it, here's our article about customizing reports: Customize reports in QuickBooks Online


Next, I'll go over the files you had in Sage. If you used the Dataswitcher tool to convert your Sage 50 data to QuickBooks Online, you would have had the option to choose how much data is brought over in the conversion process, including reconciled transactions. This article explains how that process works: Converting Sage 50 data to QuickBooks Online


If you were using a different version of Sage and are manually entering your transactions or are bringing them in via some other method, there are a few things to consider. For instance, if you're using another service to convert your Sage information, you'll want to connect with the support team for that service to find out how it works and what data is brought over.


If you're manually entering all of your transactions, there are a few import and upload options you can consider to speed up the process, although it would still mean going in and reconciling them later. Here are some articles that can help.

To have a more in-depth conversation about these options to make sure you get the answers you need for your situation and business, I recommend contacting QuickBooks Online support outside of the QuickBooks Community. This will give our team the opportunity to have a one-on-one conversation with you and consider your situation to guide you through getting set up. Here are the contact options.


Schedule a Callback or start a Chat: click (?)Help in the upper right > type and enter "Contact support" into the QB Assistant > click Contact Us > explain your situation > click Let's Talk > choose Get a callback or Start a Chat. Support is available from Monday to Friday between 9 a.m. and 8 p.m. ET.

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Reach out at our convenience. We'll be here for you. :)