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I am using Quickbooks for school and have to deposit checks. Under the plus or settings should be a "deposit checks" but there is not for me..... any insight?

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QuickBooks Team

I am using Quickbooks for school and have to deposit checks. Under the plus or settings should be a "deposit checks" but there is not for me..... any insight?

Hi there, 


It's great you're using QuickBooks for school! I'll be happy to steer you in the right direction so you're able to complete your school work with ease. 


When you deposit money at the bank, you often deposit payments from multiple sources all at once. Your bank usually records everything you deposited as a single record with one total. If you enter these same payments as individual records in QuickBooks, they won’t match your deposit.


In these cases, QuickBooks has a special way for you to combine everything so your records match your real-life bank deposit total. Put transactions you want to combine into your Undeposited Funds account. Then record a bank deposit to combine them. I'll show you how to record bank deposits in QuickBooks Online.


Or you can also learn more about bank deposits in QuickBooks first.


Step 1: Put transactions into the Undeposited Funds account


If you haven’t already, put the invoice payments and sales receipts you want to combine into the Undeposited Funds account. This account holds transactions before you record a deposit.


If you're using Online Payments, QuickBooks takes care of everything for you. Once payments are processed, QuickBooks moves the transactions into your accounts. You can see your pending payments on the Bank Deposit screen. However, if you ever need to combine payments received outside of QuickBooks Payments, you’ll make a Bank Deposit using the steps in this article.


Step 2: Record a bank deposit in QuickBooks to combine payments


Each bank deposit creates a separate record. Make deposits one at a time for each of your deposit slips.

  1. Select + New.
  2. Select Bank Deposit.
  3. From the Account drop-down▼menu, choose the account you want to deposit the money into.
  4. Select the box for each payment you want to combine. Make sure the deposit total and selected payments match your deposit slip. Use your deposit slip as a reference. Remember, only select payments you need for each deposit.
  5. Select Save and close or Save and new.

Important: All transactions currently in your Undeposited Funds account appear in the Bank Deposit window. If you don’t see one you need to add, put it in the Undeposited Funds account.


Here's how to Include a bank or processing fee.


Next steps: Manage your deposits


Review past bank deposits


To see past deposits and the transactions you combined:

  1. Go to the Reports menu.
  2. Scroll down to the “Sales and customers” section.
  3. Select the Deposit Detail report.

The report lists all your completed bank deposits. You can select individual deposits to get more details.


Remove a payment from a bank deposit


If you want to remove a specific payment from a deposit:

  1. Go to the Sales menu and then select the All Sales tab.
  2. Find and open the payment you want to remove. The status should be “Closed.”
  3. Select the blue date link near the customer name. This opens the bank deposit.
  4. Uncheck the box for the payment you want to remove.
  5. Select Save and new or Save and close.

The payment will go back to the Bank Deposit window. You can add it to another deposit.


Delete a bank deposit


If you need to start over and delete an entire bank deposit:

  1. Go to the Accounting menu.
  2. Select Chart of Accounts.
  3. Find the bank account holding the deposit and then
  4. Select Account history.
  5. Search for the deposit and select it to get more details.
  6. Select Delete.

All payments on the deposit will go back to the Bank Deposit window. You can start over and create a brand new deposit.


In case you have other questions, feel free to contact our support team using this link here.