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Intuit
38 helpful votes

Record credit card payments

Learn how to record your credit card payments in QuickBooks Online.

Need to record a credit card payment? We’ll help you record it through various ways so you can keep track of your expenses and maintain accurate financial reports. Here’s how.

Write a cheque

If you received the payment through cheque, you can write a cheque to record a credit card payment.

  1. Select the + New button.
  2. Under Suppliers, select Cheques.
  3. In the Payee field, enter the name of the credit card (Supplier's name).
  4. In the Bank Account field, select the bank account or credit card from which the payment is made.
  5. In the Check no. field, enter the cheque number or If paid electronically, type the EFT.
  6. Uncheck Print Later if the cheque was already issued.
  7. Enter the Outstanding Transaction details and a payment amount.
  8. Select Save and Close.

Create a transfer

Record a credit card payment through a bank transfer.

  1. Select the + New button.
  2. Under Other, select Transfer.
  3. From the Transfer Funds From ▼ dropdown menu, select the bank account the credit card was paid from.
  4. From the Transfer Funds To ▼ dropdown menu, select the credit card that the payment went to.
  5. In the Transfer Amount field, enter the amount of the payment.
  6. (Optional) Edit the date.
  7. Select Save and close.

Make a payment after reconciling your credit card

Step 1: Reconcile your credit card transactions

  1. Go to Settings ⚙.
  2. Under Tools, select Reconcile.
  3. Select the credit card account.
  4. Enter any missing transactions from the statement and adjust any incorrect transactions, if there are any.
  5. Once the difference is zero, select Start reconciling.
  6. In the Reconcile screen, select the checkbox next to the transactions that match the transactions on your statement to mark it as cleared.

Step 2: Pay your credit card transactions

Select an option on how you want to pay your bills:

  • Pay all or a portion of the bill now: You can either pay in full amount or make a partial payment.
  • Enter a invoice to pay later: This moves the balance in the credit card account to Accounts Payable so you can pay it later.
  • Done: If you don't want to record credit card balance payments or bills when reconciling.
Note: For businesses using Cash Basis, bill, and bill payments for credit cards may show as unapplied cash on the Profit and Loss report.

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