Showing results for 
Search instead for 
Did you mean: 
Created with Sketch. Have questions about what to do to prepare for tax time? Our year-end hub will walk you through the process.
Created with Sketch. Find out how to upgrade your subscription, manage your password, view account fees, request a refund, and much more on our account management page.

Use the bill tracker to see your upcoming bills

Learn how to use the bill tracker to manage your bills in QuickBooks Desktop.

To stay on top of your bills, you can use the bill tracker in QuickBooks Desktop. This'll show you a real-time view of your bills and makes it easy to pay and manage them in one place.

To get started, go to the Suppliers menu, then select Bill Tracker. Your bills are separated into three categories:


The UNBILLED tab will show you all your unbilled purchase orders.

  1. Select the Unbilled tab.
  2. Double-click a purchase order to see a detailed view of it.
  3. When you’re ready to pay the purchase order, select Convert to Bill from the ACTION column. The purchase order will then move to the UNPAID tab.

From the ACTION column, you can also choose to print, close, email, or copy the purchase order.


The UNPAID bills tab will show you your open and overdue bills.

  1. Select either OPEN BILLS or OVERDUE.
  2. Double-click a invoice to see a detailed view of it.
    1. If you want to pay multiple bills, select the checkbox for the ones you want to pay, then select the Batch Actions dropdown.
  3. When you're ready to pay, select Pay Bill(s).
  4. From the Method dropdown, select the payment method and account you want to use to pay.
  5. Select Pay Selected Bills.
  6. If you’re finished, select Done. If you have other bills to pay, select Pay More Bills.


The PAID tab will show you all bills that have been paid in the last 30 days.

  1. Select the PAID tab.
  2. Double-click a invoice to see a detailed view of it.
  3. To print to physical check, select Print Pmt-Check.

Was this helpful?

You must sign in to vote, reply, or post

Need to get in touch?

Contact us