Void or delete a bill or bill payment cheque in QuickBooks Desktop

There are instances when a bill in QuickBooks is recorded as paid, but you need to void the cheque payment due to some issues (for example, a cheque was not received by the supplier). Find out how and when to void or delete a bill or bill payment cheque.

Before you decide to delete or void a bill/bill payment cheque, consider this:

• Void a Bill/Bill Payment cheque - the amount changes to zero but keeps a record of the transaction in QuickBooks.
• Delete a Bill/Bill Payment cheque -
  • the transaction is removed entirely from QuickBooks. It also causes the bill(s) paid to return to unpaid status.
  • the Transaction Journal Detail report to display a bill payment without the corresponding bill.
  • There will also be no bill associated with the payment cheque when you go to its transaction history.

Void a bill/bill payment cheque

1. Open the transaction.
2. Select the Edit menu, then Void Bill/Void Bill Pmt-Cheque.

Delete a bill/bill payment cheque

1. Open the transaction.
2. Select the Edit menu, then Delete Bill/Bill Pmt-Cheque.

Void or delete multiple bills/bill payment cheques

1. Select the Lists menu, then Chart of Accounts.
2. Double click the appropriate Accounts Payable account to open its register.
3. In the Accounts Payable register, select the specific bill or bill payment cheque.
4. Select the Edit menu, then Void/Delete Bill/Bill Pmt-Cheque.
5. Select Record, then Yes to save the changes.