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Create QuickBooks Desktop company file: Overview

A QuickBooks Desktop company file contains financial records of a business. If you're just starting out with QuickBooks, the first thing you must do is create a company file. If you have an existing company file, upgrade the file or identify if it is the right time to start a new company file to replace your old file.

Note: If you are a new to QuickBooks Desktop, you can use and play around sample company files to experiment and familiarize yourself with the program.

Start a new QuickBooks Desktop company file from scratch

Important: If you already have an existing company file saved on your computer and you want to create a new company file, make sure to use a unique name. If you use the same name for the new company file, it will override the existing company file and the data will be lost.

  1. Open QuickBooks Desktop.
  2. On the No Company Open window, select Create a new company.
  3. Select Express Start or Detailed Start.
    • Express Start

      1. Fill out the necessary information in QuickBooks Setup window.Note: Select Help me choose to see a description for every business type and the preset chart of accounts that QuickBooks will create for you per industry.
      2. Select Create Company.
      3. After creating your company file, you can start creating your customers, chart of accounts and services or you can do it later by choosing Start Working.
    • Detailed Start

      1. Fill out the Easy Step Interview screen, then select Next.
      2. Select your Industry, then Next.
      3. Identify your type of business entity, then select Next.
      4. Set the first month of your fiscal year, then select Next.
      5. Set up your QuickBooks administrator password, then select Next.
      6. Choose the location where you you want to save your company file, then select Save.
      7. Select Next to customize your QuickBooks or you can do it later by selecting Leave.

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