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Locating Backups and Company Data Files

To find your most current backup, perform a wild card search to view the date, timestamp, or size to determine which is the most current.

Perform a Windows search from the Start menu.

Note: Be sure to include the asterisk (*) before the extension type to ensure the search works correctly.

  1. In the Search programs and files dialogue box, search for *.qbb for QuickBooks or *.001 for Sage. (You may also search for *.qb for QuickBooks or *.00 for Sage to find both backups and working company data files. QuickBooks working company file type is .qbw and Sage is .000.)
  2. When the search completes, make note of the following items (disregard any sample files):
    1. The file's location.
    2. The size of the file.
    3. The date modified column. (The Date Modified column will tell you the last date the file was touched. However, if you just tried to sign on to an older file with a password, this file will have a current date.)
  3. With QuickBooks Desktop or Sage Desktop closed, double-click on the File Name or Icon of the file that has the most recent timestamp and is the largest size.
  4. To ensure that you have selected the correct file, run a Custom Transaction Detail report for all dates to view the last transaction entered into QuickBooks Desktop. (Reports > Custom Reports > Transaction Detail.) Sage has a similar transaction list report.
  5. If the file you opened is not the correct file you're looking for, close and repeat step 5.

Note: The default location for a QuickBooks Desktop company files is: C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files and C:\ProgramData\Sage\Accounts\ for Sage. From either of these locations, you should be able to choose the version/year of the application your file is using.

If you're still unable to find your company data file, see Display hidden files and folders or search for files using Windows.

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