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Use the cash flow planner in QuickBooks Online

by Intuit•63• Updated a day ago

Learn how to use the cash flow planner.

Track your income and expenses with the cash flow planner. Manage transactions within the planner without affecting your books.

Note:

  • If you use multicurrency, the cash flow planner now includes your multicurrency accounts.
  • This feature is in beta for QuickBooks Online EasyStart and above, available in all regions.




What’s included in your forecast

The cash flow planner uses your QuickBooks data to help you plan your future cash flow. Your forecast now includes:

  • Multicurrency accounts
  • AI-generated descriptions that explain the reasoning behind suggested projections
  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow.
  2. Select Manage projections, then select the Suggestions to see projections QuickBooks has generated for you.
  3. Each suggestion carries a sparkle icon next to a short, AI-generated description of the reasoning behind it (for example, a pattern in your recent sales receipts or invoices).
  4. Select Accept to add a suggestion to your projections, or Reject to dismiss it.


Follow the steps based on the Cash flow experience you notice:

Set up your account

To set up your cash flow, connect your bank and credit card accounts. This way, you can use the data from your chart of accounts.

Manage items

Add, edit, or delete items in the Cash flow for potential income and expenses. You can also create recurring items to make planning even easier. Here’s how.

Note: Items in the cash flow aren't actual transactions. They won’t appear in your books.

Add a projection

  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow.
  2. Select Manage projections, then select Add projection.
  3. Enter a name in the Description field and enter an amount in the Amount field.
  4. Select Money in if the item is income, or Money out if it's an expense.
    Note: If it’s a recurring item, turn on the Recurring. Then select how often the item repeats.
  5. Select Save.

Note: To export your cash flow details, select Export to PDF. You can export the report as a PDF file.

Edit a projection

  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow.
  2. Select Manage projections, then select the Projections tab.
  3. Select the ellipses three dot menu icon for the projection you want to edit, then select Edit projection.
  4. Edit the info.
  5. Select Update.

Delete a projection

  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow.
  2. Select Manage projections, then select the Projections tab.
  3. Select the ellipses three dot menu icon for the projection you want to delete, then select Delete projection.
  4. Select Delete.

Customize your cash flow in QuickBooks Online

  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow.
  2. On the cash flow page, select Settings gear icon. Settings.
  3. Select your preference.
    • In the Automation section, turn on AI-powered predictions that you want to show in the Cash flow.
    • In the Limits section, set an amount for Cash threshold that you don’t want to go under.

Set up your account

To set up your planner, connect your bank and credit card accounts. This way, you can use the data from your chart of accounts.

Manage items

Add, edit, or delete items in the planner for potential income and expenses. You can also create repeating items to make planning even easier. Here’s how.

Note: Items in the planner aren't actual transactions. They won’t appear in your books.

Add an item

  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow planner (Take me there).
    Note: If it’s your first time, select Start planning, then select Let’s go.
  2. Select Add item.
  3. Select Money in if the item is income, or Money out if it's an expense.
  4. Enter a name in the Description field and enter an amount in the Amount field.
    Note: If it’s a recurring item, turn on the Repeating. Then select how often the item repeats.
  5. Select Save.

Note: To export your cash flow details, select Save as PDF. You can export the report as a PDF file.

Edit an item

  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow planner (Take me there).
  2. Select the item you want to edit.
  3. Edit the info.
  4. Select Update.

Delete an item

  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow planner (Take me there).
  2. To delete a non-repeating item:
    • Select the item you want to delete.
    • Select Remove, then select Remove again.
  3. To delete a repeating item, open the item, select Remove, then select one of the following:
    • Select Only item to delete that single item in the series.
    • Select Entire series, then select Confirm to delete all repeating items.

Customize your planner in QuickBooks Online

  1. Go to Reports Icon image of the Reports menu., select Financial planning, then select Cash flow planner (Take me there).
  2. On the planner page, select the customize icon .
  3. Select your preference.
    • In the Select linked accounts section, select the accounts that you want to show in the Cash flow planner. Select Link bank account to link another bank account.
    • In the Threshold section, set an amount you don’t want to go under.
  4. Select Save.