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Connect bank and credit card accounts to QuickBooks Online

by Intuit•405• Updated 3 days ago

Learn how to connect your bank and credit card accounts to QuickBooks Online.

When you connect a bank or credit card account, your transactions automatically download and are categorized in QuickBooks Online. This saves you from entering transactions manually and keeps your financial information up-to-date.

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In this article, you'll learn how to:

If you used bank feeds in QuickBooks Desktop, you'll need to connect your bank/credit card accounts again in QuickBooks Online for security reasons. If you plan to import your data from Desktop, follow these steps before you connect your bank:

  1. Find your most recently categorized transaction in QuickBooks Desktop.
  2. Make a note of the transaction date.
  3. Follow these steps to import your Desktop data. Note: It's important to do this before you connect your bank. Otherwise, your Desktop data will replace any downloaded bank transactions in QuickBooks Online.
  4. Your categorized transactions will copy from Desktop to Online. Uncategorized transactions won't copy over.
  5. To connect your bank to QuickBooks Online, continue reading this article. To avoid adding duplicate transactions, make sure to only pull transactions after the date in Step 2. You can do this by changing the transaction pull date while you're connecting your bank:

If you miss that step and download duplicate transactions by mistake, don't worry. You can exclude them from your books during the review process.

You can also find out more about how features and data move to QuickBooks Online.





Step 1: Connect a bank or credit card account

Connect your bank or credit card account so you don’t have to manually enter your transactions. You can also connect multiple businesses and personal bank accounts to keep your business information up-to-date in QuickBooks.

Follow this link to complete the steps in product Open this link in a new window

  1. Select Connect account if this is your first time connecting an account. If you have connected an account before, select Link account.
  2. Search for your bank. You can connect most banks, even small credit unions. Note: If you can’t find your bank but still want to add your transactions to QuickBooks Online, you can also manually upload bank transactions.
  3. Sign into your bank by entering your banking username and password. Then select Continue.
  4. Follow the on-screen steps to connect. Your bank may require additional security checks. It may take a few minutes to connect.
  5. Select any accounts you want to connect like, your savings, chequing, or credit card. Then choose the matching account type from your chart of accounts in QuickBooks.
  6. If you don’t see the correct account type, from the dropdown ▼, select Add new.
  7. If you need to add a new account type:
    • Select Add new from the dropdown menu.
    • For a bank account, set the Account Type to Bank and the Detail Type to Chequing or Savings.
    • For a credit card account, set the Account Type to Credit Card.
    • Enter a name for the account and select Save and Close.
  8. Select how far back you want to download transactions. Some banks let you download the last 90 days of transactions. Others can go back as far as 24 months.
  9. Select Connect, then Done.

Connect bank accounts from chart of accounts

Alternatively, you can also connect bank accounts from your chart of accounts. To do so:

  1. Go to Settings Settings gear icon. and select Chart of accounts (Take me there).
  2. Find the account you want to connect to.
  3. In the Action column, select the Account history â–Ľ dropdown. Then select Connect bank.
  4. Follow the on-screen instructions to complete the connection.

Note: the account type in Chart of Accounts must be Bank or Credit Card.



Step 2: Download recent transactions

Refresh your bank feed to automatically download your recent bank transactions.

  1. Follow this link to complete the steps in product Open this link in a new window
  2. Select Update.


Step 3: Categorize downloaded transactions

Review and categorize the downloaded bank transactions to make sure that they are categorized correctly. This helps you to organize your charts of accounts accurately. It also makes it easier to generate reports and file taxes.

If you don't see the correct account type in the dropdown list, select how far back you want to download transactions. Some banks allow you to download the last ninety days of transactions, while others can go as far back as twenty-four months.



Additional resources

If you have problems downloading transactions or see any errors, here's how to fix them.