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Void or delete a bill or bill payment cheque

SOLVED•by QuickBooks•5•Updated July 14, 2023

There are instances when a bill in Quickbooks is recorded as paid, but you need to void the cheque payment due to some issues (for example, a cheque was not received by the supplier). Find out how and when to void or delete a bill or bill payment cheque.

Consider the following before you decide to delete or void a bill/bill payment cheque:

Voiding changes the amount of the transaction to zero but keeps a record of the transaction in QuickBooks.
Deleting removes the transaction entirely in QuickBooks. It also causes the bill(s) paid to return to unpaid status.
Deleting the bill causes the Transaction Journal Detail report to display a bill payment without the corresponding bill. There will also be no bill associated with the payment cheque when you go to its transaction history.

How to void a bill/bill payment cheque

Open the transaction.
Select the Edit menu, then Void Bill/Void Bill Pmt-Cheque.

How to delete a bill/bill payment cheque

Open the transaction.
Select the Edit menu, then Delete Bill/Bill Pmt-Cheque.

How to void or delete multiple bills/bill payment cheques

Select the Lists menu, then Chart of Accounts.
Double click the appropriate Accounts Payable account to open its register.
In the Accounts Payable register, select the specific bill or bill payment cheque.
Select the Edit menu, then Void/Delete Bill/Bill Pmt-Cheque.
Select Record, then Yes to save the changes.

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