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Print a journal entry report in QuickBooks Online

by Intuit Updated 2 days ago
Some of your reports will look different depending on whether they're in the classic view or new enhanced experience. Learn more about the new enhanced experience.

Learn how to print a journal entry report in QuickBooks Online.

If you use journal entries to record transactions, you can generate and print a report with a single journal entry. You can also print multiple entries in one report. To print multiple journal entries, you'll need to customize the journal report.



Print a single journal entry

Here's how to print a single journal entry:

  1. Select the Search Magnifying glass search icon. icon, then select Go to transactions search.
  2. Select Journal Entries from the dropdown Dropdown arrow icon. near Search.
    Note: Apply additional filters as necessary.
  3. Select Search, then select the desired Journal Entry.
  4. Select More, then select Transaction journal.
  5. If your report has opened in:
    • Classic view: Select the Print Image Alt Text icon.
    • New enhanced experience: Select the Export/Print Dropdown arrow icon. dropdown, then select Print/Save as PDF.
      Note: You can modify the Report Print Settings before printing.
  6. Select Print.


Print multiple journal entries in one report

Here's how to print multiple journal entries on one report:

  1. Go to Reports (Take me there).
  2. Select Journal from the Find report by name Dropdown arrow icon. dropdown.
  3. Make the following customization.
    1. Select your preferred date range from the Report period Dropdown arrow icon. dropdown.
    2. Select Filter.
      1. Select Transaction type from the Filter Dropdown arrow icon. dropdown.
      2. Select equals from the Options Dropdown arrow icon. dropdown.
      3. Select Journal Entry from the Value Dropdown arrow icon. dropdown.
    3. Select General options to modify the header/footer details or number format if needed.
    4. Go to Columns, select the Reorder tab, then drag and drop columns to rearrange them as necessary. You can also remove or add columns as needed. For example:
      1. Uncheck Name.
      2. Select Customer full name, Employee, or Supplier.
  4. Select Save As to save the current filters.
    Note: You can edit the journal report at any time. Go to Reports (Take me there) and select the Custom reports tab.
  5. Select the Export/Print Dropdown arrow icon. dropdown, then select Print/Save as PDF.
    Note: You can modify the Report Print Settings before printing.
  6. Select Print.

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