QuickBooks HelpQuickBooksHelpIntuit

Create paycheques for all employees in QuickBooks Online Payroll

by Intuit Updated 3 months ago

To create paycheques for all employees you will need to first start the payroll for your employees, then enter employee hours, pay types, and preview your payroll. Finally you will submit your payroll and finish.

Start the payroll for your employees

Here’s how to start the payroll for your employees:

  1. Go to Payroll and select Employees (Take me there).
  2. Select Run Payroll.
  3. If you have multiple pay schedules, select the one to use for this payroll.
  4. Select Continue.
  5. From the Pay period drop-down, choose the appropriate pay period.
  6. Enter the Pay date (the date you want printed on the cheque or pay stub).
  7. Select Preview payroll.
  8. All employees in the list are automatically selected for you.
  9. Review the payroll details, then select Submit payroll.
  10. Once your payroll is all set, select Finish payroll.

Enter employee hours, pay types, and preview your payroll

Here’s how to enter employee hours, pay types, and preview your payroll:

  1. For each hourly employee, enter hours in the appropriate columns, such as Regular Pay Hrs, OT Hrs, or Holiday Pay Hrs, depending on what you've set up for the employee. Hours are already displayed if the employee's hours were entered on a timesheet.
    Note: If you need to enter minutes, use a colon to separate the minutes from the hours, such as 30:25 for 30 hours and 25 minutes. You can also enter minutes as decimals, such as 35.75 for 35 hours and 45 minutes.
  2. Enter dollar amounts as needed for types of pay such as Commission or Reimbursement.
  3. If you need to review or enter more details than the columns you see, select the Gear icon. You can show more columns by checking the boxes next to the columns you want to see.
  4. When you're done entering hours or compensation for all employees, select Preview payroll.
  5. On the Preview page, be sure to review your work.

Submit your payroll and finish

Here's how to submit your payroll and finish:

  1. Review the payroll details, then select Submit payroll.
  2. On the payroll confirmation page, enter your first cheque number in the series (or skip this step).
  3. Select Print paycheques to open the PDF in a new tab.
  4. When you're satisfied with all the paycheques, select Finish payroll.

Sign in now for personalized help

See articles customized for your product and join our large community of QuickBooks users.

More like this