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Set up and manage your Auto Payroll

by Intuit•190• Updated 2 days ago

With Auto Payroll in QuickBooks Online Payroll you can save time running payroll each payday. If all or some of your team works the same hours each pay period, paycheques can be created for you. Payday becomes one less thing for you to remember in your busy schedule. And it works if you pay your employees with paper cheques or direct deposit.

For a better experience, open this article in QuickBooks Online Launch side-by-side view

We’ll show you how to:

Prerequisites
Make changes for the upcoming Auto Payroll
Pay your employee manually
Turn off Auto Payroll

This feature isn’t available in QuickBooks Desktop Payroll.

Prerequisites

To get started with Auto Payroll, you’ll need to complete your payroll setup, run your first payroll, and make sure your employees qualify for auto payroll.

Employees qualify for automatic payroll when they

Have an active employment status.
Are paid by salary, or hourly with default hours set.
Are on a pay schedule.
Tax info (T4 and provincial taxes)

To set default hours

Follow this link to complete the steps in product .
Select your employee.
From Base pay, select Start or Edit.
Add or edit your employee’s base pay info:
- From Select compensation type, select Salary option.
- Enter the Pay frequency and Salary details.
- Enter the Hours per day and Days per week.
Select Save.

Auto Payroll doesn’t work for commission-only, inactive, and hourly employees with varying hours each pay period.

Add or remove employees from Auto Payroll

Sign in as the Primary Admin.
Go to Settings and select Payroll settings.
In the Auto Payroll section, select Edit ✎.
Select Select employees for Auto Payroll. Select the employees you wish to pay on Auto Payroll. You'll only be able to select eligible employees.
- Uncheck employees to remove them from Auto Payroll.
Select Save changes.
Review the confirmation display for the total number of employees and important dates related to your Auto Payroll processing.
Select Done.

Once your employees are enrolled, you’ll receive an email with the details of your upcoming payday, 2-business days before Auto Payroll processes. You’ll get a second email after your Auto Payroll has been processed.

Manage your Auto Payroll

Make changes to the upcoming Auto Payroll

You can make your changes to your employee’s pay or tax info 3-business days prior to the cheque date, until 8 PM ET.

Make a one-time change to individual paycheques:

Follow this link to complete the steps in product .

Select Run payroll.
Note: If there are multiple pay schedules, select the one you want and select Continue.
Select Make updates to upcoming pay period.
From the Actions column, select, then select Edit paycheque.
Edit the payroll items, then Save.
Select Save & preview Auto Payroll.
Select Save Auto Payroll.

Pay your employee manually

If your employee is currently enrolled in Auto Payroll and you need to pay them outside your normal payroll schedule, you can pause Auto Payroll for a pay period. Auto Payroll will start again on your next pay run.