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Record a payroll tax payment in QuickBooks Online Payroll

SOLVEDby QuickBooks43Updated January 12, 2024

In QuickBooks Payroll, you can record a payroll tax payment you made outside of QuickBooks (if you physically mailed it in, for example) that still appears due or from a prior tax period.

For a payroll tax from a prior tax period

Here's how to record a tax payment for a prior tax period, for a tax that no longer appears in the list of due taxes:

  1. Go to Taxes and select Payroll tax (Take me there).
  2. Select Prior tax history.
  3. Select Add Payment.
  4. Enter the required payment information.
  5. Select Ok.

For a payroll tax that is currently due

If you've already paid a tax, but the tax payment still appears due, you might have paid the tax outside of QuickBooks Payroll (for example, by mailing a cheque to the tax agency). You can record the tax payment in QuickBooks Payroll to remove the tax payment reminder:

To record a tax payment:

  1. Go to Taxes and select Payroll tax (Take me there).
  2. Select the Payments tab.
  3. In the Upcoming tax payments section, select Pay for the tax you want to pay.
  4. For the Payment Date, select Other and enter the actual date the payment was made.
  5. Enter the cheque number.
  6. Select Record and print.

To verify that your tax payment was recorded:

  1. Go to Reports (Take me there).
  2. Under Payroll section, select Payroll Tax Payments report.
  3. Confirm that the tax payment was recorded.

Now you know how to record payroll tax payments.

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