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Create an automatic recurring payment (cheque) to a supplier

by Intuit Updated 1 month ago

Need to pay a supplier on a regular basis? You can save time by setting up an automatic recurring payment (cheque) in QuickBooks Desktop.

Step 1: Find an existing cheque, or create a new one

If you have an existing cheque

If you have already created a cheque for the supplier with the amount you want to pay, find the cheque from ANY of the following:

From the Register:

  1. Select Banking at the top, then choose Use Register (or press Ctrl+R).
  2. If you have multiple accounts, choose the appropriate bank account.
  3. Find and double-click the cheque you want to memorize.

From the Cheque Detail report:

  1. Select Reports at the top, choose Banking, then Cheque Detail.
  2. (Optional) Filter the Transaction Type to Cheque and the Name to All suppliers.
  3. Find and double-click the cheque you want to memorize.

From the Supplier Centre:

  1. Select Suppliers at the top,  then Supplier Centre.
  2. Go to the "Transactions" tab, then choose Cheques.
  3. Find and double-click the cheque you want to memorize.

If you have not created a cheque yet

  1. Select Banking at the top, then Write Cheque (or press Ctrl+W).
  2. Fill out the cheque as you want it to appear each time.
  3. Select Save & Close.

Step 2: Memorize the cheque

  1. On the cheque window, select Memorize (or press Ctrl+M).
  2. Choose the reminder option.
  3. In the "How Often" field, choose the frequency (monthly, weekly, daily, etc).
  4. In the "Next Date" field, choose the date of the next payment.
  5. In the "Number Remaining" field, enter the number of payments you wish the program to enter.
  6. In the "Days In Advance To Enter" field, enter how many days in advance you want the program to record the transaction or remind you to enter. Choose 0 if you want it to post on the day of choice.
  7. To memorize the transaction, select OK. This should bring you back to the "Write Cheques" window.
  8. If the cheque is auto-pay, uncheck Print Later.
    Note: If the cheque is marked as to be printed later, it will appear in the Print Cheque queue on the day it is recorded.
  9. (Optional) For auto-pay, change the cheque number to Autopayment or Epay.
  10. Select Save & Close.

Based on the reminder option you selected, you will either receive a reminder to create the cheque or to print it when the next occurrence is due.

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