Create an automatic recurring payment (cheque) to a vendor

Need to pay a vendor on a regular basis? You can save time by setting up an automatic recurring payment (cheque) in QuickBooks Desktop.

Step 1: Find an existing cheque, or create a new one

If you have an existing cheque

If you have already created a cheque for the vendor with the amount you want to pay, find the cheque from any of the following:

From the Register:

1. Go to Banking and select Use Register (or press Ctrl+R).
2. If you have multiple accounts, select the appropriate bank account.
3. Find and double-click the cheque you want to memorize.

From the Cheque Detail report:

1. Go to Reports, select Banking, then select Cheque Detail.
2. Select Show Filters.
3. (Optional) Use the TransactionType filter and select Cheque, then set Name to All vendors. Tip: Select any filter to open the Modify Report: Cheque Detail window and filter the results.
4. Find and double-click the cheque you want to memorize.

From the Vendor Centre:

1. Go to Vendors and select Vendor Centre.
2. Go to the Transactions tab and select Cheques.
3. Find and double-click the cheque you want to memorize.

If you have not created a cheque yet

1. Go to Banking and select Write Cheques (or press Ctrl+W).
2. If this is your first time setting up this feature, select Yes to confirm.
3. Fill out the cheque as you want it to appear each time.
4. Select Save & Close.

Step 2: Memorize the cheque

1. On the cheque window, select Memorize (or press Ctrl+M).
2. Enter a name in the Name field.
3. Select the reminder option.
   Note: Some of the following fields may be available based on the reminder option you selected.
4. In the How Often field, select the frequency (Monthly, Weekly, Daily, and so on).
5. In the Next Date field, select the date of the next payment.
6. In the Number Remaining field, enter the number of payments you wish the program to enter.
7. In the Days In Advance To Enter field, enter how many days in advance you want the program to record the transaction or remind you to enter. Enter 0 if you want it to be posted on the day of your choice.
8. To memorize the transaction, select OK. This should bring you back to the Write Cheques window.
9. If the cheque is auto-pay, uncheck Print Later.
   Note: If the cheque is marked as to be printed later, it'll appear in the Print Cheque queue on the day it is recorded.
10. (Optional) For auto-pay, enter Autopayment or Epay in the No field.
11. Select Save & Close.

Based on the reminder option you selected, you will either receive a reminder to create the cheque or to print it when the next occurrence is due.