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QuickBooks Online Year-end guide: Overview

by Intuit Updated 8 months ago

It's a good idea to perform certain year-end tasks with your financial records at the end of the calendar year. Some of the tasks are just good financial housekeeping, while others are required by the government.

Fortunately, you can spread the tasks over the period from December to February.

The following sections outline information about the tasks to perform each month, as well as employee-related tasks for the end of the year.

Are you using QuickBooks Desktop? You can review our year-end guide for QuickBooks Desktop here.

December tasks

December is a good time to:

  • Create and send customer statements
  • Perform an inventory count
  • Make profit distributions (only for corporations)
  • Adjust payroll (this should be done in December regardless of your fiscal year)
  • Start preparing for tax time with your accountant

For more information about December's end-of-year tasks, see What to do in December.

January tasks

January is when you should:

  • Reconcile your accounts
  • Prepare summary reports
  • File sales tax
  • Validate capital purchases and disposals
  • Close your books for the previous calendar year

If you haven't already done so, it's also a good time to get in touch with your accountant and talk about preparing for tax time.

To view tasks to perform in January, see What to do in January.

February tasks

The bulk of your year-end work should be complete by February, with just a task or two to finish up and prepare for taxes.

  • Prepare tax slips for your employees
  • Connect with an accountant if you haven't done so

For information about tasks to perform in February, see What to do in February.

Payroll tasks

If you have employees (not independent consultants or contractors), there are additional tasks you should complete at the end of the year, along with additional government forms to file and deadlines to meet.

  • If you use standard QuickBooks Online Payroll, you can access information about year-end payroll tasks in QuickBooks Online by selecting Payroll from the left menu, then selecting Payroll year-end guide.
  • If you use QuickBooks Desktop, review the QuickBooks Desktop Payroll year-end checklist.
  • If you use a different payroll provider, it's important that you consult them for items and forms to complete for the end of the year.

Review these important direct deposit cut-off dates as you plan your year-end payroll work.

Payroll date1-day funding model. Approve payroll by:2-day funding model. Approve payroll by:
December 22, 2023December 21, 2023December 20, 2023
December 23, 2023December 21, 2023*December 20, 2023*
December 24, 2023December 21, 2023*December 20, 2023*
December 25, 2023December 21, 2023*December 20, 2023*
December 26, 2023December 21, 2023*December 20, 2023*
December 27, 2023December 22, 2023*December 21, 2023
December 28, 2023December 27, 2023December 22, 2023
December 29, 2023December 28, 2023December 27, 2023
December 30, 2023December 28, 2023December 27, 2023*
December 31, 2023December 28, 2023*December 27, 2023*
January 1, 2024December 28, 2023*December 27, 2023*
January 2, 2024December 29, 2023December 28, 2023
January 3, 2024January 2, 2024December 29, 2023

* Payroll should be dated on the preceding business day, because the payroll date listed falls on either a weekend or a holiday.

Dates to remember

As you work through your year-end plan, don't forget these important dates for your T4 and RL-1 forms.

  • January 1, 2024: T4s and RL-1s are available in QuickBooks Online Payroll.
  • January 4, 2024: Electronic filing options are available online with Canada Revenue Agency and Revenu Québec.
  • February 29, 2024: The deadline to export your T4 file from QuickBooks Online Payroll and submit T4s and RL-1s with the CRA and Revenue Quebec. You also must provide your employees a copy for their own records, which they use to do their personal income tax. These can be sent to your employees through the QuickBooks Workforce portal.

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