Not using QuickBooks Payroll, but still need to print a cheque? Learn about printing cheques in QuickBooks Online here.
Learn how to fix the print alignment for preprinted cheques in QuickBooks Online Payroll .
With QuickBooks Online Payroll , you can use voucher-style preprinted cheque stock, with the cheque in the upper third and a stub in the bottom two thirds.
If you use QuickBooks-compatible checks, ensure that they are properly aligned when you print or reprint paycheques. We’ll show you how to fix the alignment in QuickBooks.
Step 1: Set up printing preferences
- Go to Settings ⚙, then select Payroll Settings.
- In the Printing section, select Edit ✎.
- Select Paycheques on QuickBooks-compatible cheque paper.
- Select Print paycheques and 1 pay stub or Print paycheques and 2 pay stubs.
- Select Align cheque, then select Print alignment form to print a sample cheque.
- Follow the instructions, then close the window.
- Follow the instructions, then enter the letter and number that fits best. Here are some tips on how to align the print.
- Select Save, then Done.
Tips on how to align the print
Let’s say the letter K and number 5 are your current settings in the Printer setup preference. You print a sample cheque, but the information is too:
- Low: Enter a letter that’s before the letter K (A to J) to move the info up.
- High: Enter a letter that’s after the letter K (L to X) to move the info down.
- Far-right: Enter a number that’s less than 5 (0 to 4) to move the info to the left.
- Far-left: Enter a number that’s more than 5 (6 to 9) to move the info to the right.
For French companies: Accents can sometimes cause cheques to display unexpected characters. Use the default alignment L 5.
Step 2: Print a sample paycheque
- Go to Payroll and select Employees (Take me there).
- In the My Payroll section, select Paycheque list.
- Select a paycheque, then select Print.
If you still need to make adjustments, then continue to repeat steps 1 and 2 until you’re satisfied.
Do you need help with setting up other printing alignments? Here’s how you can set it up for cheques and sales forms.