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Intuit
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QuickBooks Workforce: Access your pay cheques online

Learn how to access your pay cheques, and other info from your employer using QuickBooks Workforce.

QuickBooks Workforce makes it easy and secure for you to view and manage your pay cheques, and other employee info. If your employer just sent you an email invite to Workforce, we’ll help you get started.

Please note that Workforce is only available in QuickBooks Online

Accept Workforce invite from your employer

Your invite is valid for up to 30 days from when it was sent by your employer.

  1. Look for an email from Intuit Services (QBOPayrollNoReply@intuit.com) with a subject "Finish setting up with (insert business name here)."Note: Don’t see the invite? Check your spam folder. Or let your employer know about it. It’s possible they used an incorrect email.
  2. Open the email, then select the Get access for pay cheques link to accept the invite. Remember that you can only use this link once.
  3. Create an Intuit account, or sign in with your existing one.Note: An Intuit account lets you access multiple Intuit services using a single login. If you have a Mint or Turbotax account, you can use the same login for your QuickBooks Workforce.
If you already have an existing Workforce account

Don’t worry. You can accept multiple invites so you can access pay stubs from multiple employers. Just make sure to provide them the same email address you use for your existing Workforce account.

Sign in to QuickBooks Workforce

  1. Open a browser on your computer or mobile device. QuickBooks Workforce runs smoothly on latest versions of Chrome, Firefox, and Safari (for Mac).
  2. Go to workforce.intuit.com and sign in.Note: If you forgot your password or user ID, select the I forgot my user ID or password link and follow the onscreen instructions.

Have multiple employers? To see your list of companies, go to the small arrow ▼ icon next to the name of the company you have open. Then, select a company to switch to.

We’re working to bring over all employees from PayCheckRecords.com.

If you don’t see a refreshed interface after you sign in, don’t worry. Workforce should be available for you soon, and we hope you’ll enjoy its new features that go beyond just pay stub access.

We use multi-factor authentication to keep each sign-in secure. Learn more about how we protect your account.

View, download, or print your pay cheques

  1. Go to Pay cheques.
  2. View, download, or print your latest pay cheque or past pay cheques.

Quickly check info about your latest pay cheque, including net pay, total hours worked, and pay date.

To see your pay cheque’s breakdown or to download a PDF version you can save and print, select View detail.

This is the latest paycheque on the Paycheque screen of Workforce.

From the “Past pay cheques” list, select the pay cheque you want to view or download as PDF.

If you need a printed copy, just print the PDF version of your pay cheque.

List of past paycheques on the Paycheques screen of Workforce.

View available time off, year-to-date earnings and deductions, and tax info

Your "Pay cheques" screen instantly gives you more info that matters to you.

Quickly check your vacation, sick, and other hours.

How an employee can view their vacation, sick, and other hours

Know your year-to-date gross and net earnings, withholding, and deductions at a glance.

How an employee can view their year to date earnings and deductions

You can also check your tax and other personal info.

How an employee can view their tax and personal info

View your year-end forms

We’re working hard to make your year-end forms available in QuickBooks Workforce. This feature is a work in progress, and we hope you’ll enjoy it once it arrives.

Turn on notifications for new pay cheques

Make sure to get an email reminder every time your new pay cheque is available.

  1. Go to Settings ⚙.
  2. Under Settings, select Email Notification.
  3. Select Send me an email when new pay stubs are available.

Update your email address or password

If you need to change your email or password for your account, here’s how.

  1. Go to Settings ⚙.
  2. Select Account settings.
  3. Edit your login and personal info under Sign & Security and Personal Info.

Get extra help

If you have more questions, get in touch with us:

We are open from Monday through Friday, 9:00 AM to 8:00 PM.

Let us know what you think

We’re always looking for ways to improve QuickBooks Workforce. Let us know what you think in the QuickBooks Workforce forum!

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