When you enter a bill in QuickBooks, you can pay it using the Pay Bills feature.
However, if you Write Cheques to pay for existing bills, the two transactions won't be linked. The bill remains in an unpaid status.
If you created a cheque to pay for an existing bill on accident, don't worry. Use one (not all) of the following solutions:
Solution 1: Keep the cheque and delete the bill
Use this option if you don't need all of your payment information to appear in Accounts Payable.
|Not sure if you should use the Write a Cheque or Pay a Bill feature?
Use Write Cheques:
Note: To prevent accidentally creating a cheque for open bills, QuickBooks 2019 guides you to the appropriate workflow. If you try to write a cheque when you have existing bills, the Cheque for Bills window appears. It gives with a list of open bills for the supplier and the Go to Pay Bills option.