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QuickBooksHelp
Intuit

Edit or change employee info in payroll

Learn how to change your employees' info in QuickBooks payroll products.

Did your employee change their name, bank account, TD1 filing info, or move to a new address? You’ll want to make those or any other changes on their profile in your QuickBooks or Intuit payroll account. Here’s how.

If you just hired or are adding a new employee, see Add a new employee to your payroll instead. Add a new employee to your payroll instead.

Step 1: Get updated info

If necessary, get any documents from your employee showing the changes. This could be an updated TD1, or direct deposit form.

Step 2: Change your employee info

Once you have the updated info, you can make the changes in your payroll account. Select your payroll product below for steps.

Edit an employee’s info

Option 1: Update an employee from their Employee profile

  1. Select the Payroll menu, then Employees.
  2. Select the employee's name.
  3. Select Edit ✎ on the section you want to update.
  4. Edit their info and select Done.

Option 2: Update an employee while you run a payroll

  1. On the Run payroll screen, select the employee's name.
  2. Edit their info and select Done.

Edit an employee’s info

  1. Select Employees, then Employee Centre.
  2. Double-click the employee’s name you want to edit.
  3. Make changes, then select OK.

Step 3: Complete new province setup if your employee moved to another province

When your employee moves to another province, you may need to set up and pay taxes in that province. See Set up payroll taxes in a new province. Set up payroll taxes in a new province.

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