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Intuit
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Receive inventory

You can receive inventory with or without a bill in QuickBooks Desktop after you record a purchase order. Recording the inventory received and the corresponding bill, if given, updates the quantity on hand for each item and the payable to the supplier.

Receive inventory with a bill

Use this option if you received the items and the corresponding bill/s for them.

  1. From the Home page, select Receive Inventory drop-down and choose Receive Inventory with Bill.
  2. On the Enter Bills window that appears:
    1. From the drop-down, choose the supplier name.
    2. Select Yes to receive a purchase order for the bill.
    3. Choose the correct PO and select OK.
    4. Review the information on the Bill. Note that except for the Memo field, any fields that were filled in on the PO are carried over to the Bill.
    5. Select Save & Close.
  3. When you're ready to pay the bill, proceed to Pay Bills.

Receive inventory without a bill

Use this option if you received the items but the supplier did not provide the bill yet. This will create an Item Receipt which increases your inventory asset account and accounts payable.

  1. From the Home screen, select the Receive Inventory drop-down and choose Receive Inventory without a bill.
  2. On the Item receipt window that appears:
    1. From the drop-down, choose the supplier name.
    2. Select Yes to receive a purchase order for the bill.
    3. Choose the correct PO and select OK.
    4. Review the information on the Item Receipt. Note that except for the Memo field, any fields that were filled in on the PO are carried over to the Item Receipt.
    5. Select Save & Close.
  3. When you receive the bill for the inventory, proceed to Entering bills against Inventory.

Receiving inventory is part of your usual A/P workflow in QuickBooks Desktop. To see the complete list of workflows and other supplier-related transactions, refer to Accounts Payable workflows in QuickBooks Desktop.

 

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