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QuickBooksHelp
Intuit

How to link a deposit to an invoice

Learn how to link a deposit to an invoice in QuickBooks Online.

When you receive bank deposits from your customer, you need to link them to an invoice. This keeps your records accurate and helps avoid errors when its time to reconcile your accounts. We'll show you how to link a deposit to an invoice.

Before you link a deposit to an invoice, here's a few things to check:

  • Make sure there's an invoice for the customer.
  • Confirm that the payment hasn't been entered and linked to the invoice.
  • Make sure the payment was entered through Bank Deposit and not through Receive Payment.

Find and edit the deposit

You can easily find the deposit entry in your bank register.

  1. Select Accounting.
  2. Select Chart of Accounts.
  3. Find the account you deposited the payment to and select [contentRef type="cms-inline-variables" ext_id="null" regexVersion="v1"][/contentRef]Account history.
  4. Find and select the correct deposit. Then select Edit.
  5. In the Add funds to this deposit section, find the deposit.
  6. Select the Received From ▼ dropdown, and select the customer the deposit was from.
  7. Select the Account ▼ dropdown. Then select Accounts Receivable.
  8. Select Save and Close.

Apply the deposit entry as an invoice payment

Once the deposit entry is updated, apply it as a credit to the invoice.

  1. Select + New.
  2. Select Receive Payment.
  3. Select the Customer from the ▼ dropdown. This displays all open invoices and outstanding credits for your customer.
  4. In the Payment date field, enter the day you received the payment.
  5. In the Outstanding Transactions section, select the invoice you need to mark as paid.
  6. Under Credits, select the deposit.
  7. Select Save and Close.

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