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Highlighted
Level 1

creating a new company

Good Morning

We just converted our QuickBooks desktop to the online version.  That company is now closed and we would like to use the set up etc.   to create a new company moving forward into 2020.

 

Is this possible within our current subscription.

Corinne

[email address removed]

Solved
Best answer March 19, 2020

Best Answers
Highlighted
Level 1

creating a new company

thank you for your help.  We have decided to close the books for 2019 and continue with the new company for 2020 as its really a change of ownership and everything else will remain the same.

 

View solution in original post

24 Comments
Highlighted
QuickBooks Team

creating a new company

Hi there, 

 

Converting from QuickBooks Desktop to QuickBooks Online is a big step and a huge change for your business bookkeeping. I want to make sure you're able to transition smoothly. I'll help you make the best choice for your new business post migration. 

 

After you migrate an existing company file into QuickBooks Online, the data will remain in this account. If you've since closed this business and you'd like to create a new company, this will have to be done in a separate QuickBooks Online account. You're able to run one company per account with QuickBooks Online. You're able to cancel your current account if need be and create a new one easily. 

 

If you need to cancel your existing account, follow these steps: 

 

1. Click the Gear icon

2. Select Account and Settings

3. Click Billing and Subscription

4. Select Cancel Subscription.

 

Then, you can subscribe to a new account by going to our website here: QuickBooks Online

 

I hope this helps you get back on track. If you have any other questions, please reach out to our tech support team.


Cheers. 

Highlighted
Level 13

creating a new company

@Cbuckindale 

technically, you may purge the data if your account < 60 days. But you should export all the data out for archive prior to wipe it. Utilize this 3rd party tool to export them all

https://transactionpro.grsm.io/qbo

 

If you account > 60 days, open a new QBO account.

https://quickbooks.grsm.io/Canada

https://quickbooks.grsm.io/Canada-fr

 

Highlighted
Level 1

creating a new company

thank you for your help.  We have decided to close the books for 2019 and continue with the new company for 2020 as its really a change of ownership and everything else will remain the same.

 

View solution in original post

Highlighted
Level 1

creating a new company

my company has many branches how can I create a particular company file for each branch on QB online advance as I need specific user for each branch who does not have permission to see other branch's data and vis versa  and we need after that a way to make consolidation for all branches.

so thanks 

Highlighted
Level 13

creating a new company

It seems you are asking the same questions in 3 different communities. You should ask the question in community where your company is located. Otherwise you may get confused with the answers not applicable to your country version. i.e QBO Advanced is only available for US.

Highlighted
Level 1

creating a new company

my company has many branches how can I create a particular company file for each branch on QB online plus or do you have any way to make the branches separated as I need specific user for each branch who does not have permission to see other branch's data and vis versa.

 

many thanks

Highlighted
Level 13

creating a new company

Open a QBO Plus account for each branch. You may assign yourself as the Master Admin for all branch and assign a specific Company Admin for every branch later. 

https://quickbooks.grsm.io/Canada

 

Highlighted
Level 1

creating a new company

could you tell me the steps for doing this please.

 

so thanks for your help

Highlighted
Level 13

creating a new company

If your branch is located in Canada, click the link I mentioned earlier and click the Buy button on Plus plan to get the discounted price. If you still confused how to purchase it step by step, check  our profile and send your business email address in a private message to us. 

Highlighted
Level 1

creating a new company

I mean the step for how to assign myself as the Master Admin for all branch and assign a specific Company Admin for every branch later.

 

thanks

Highlighted
Level 13

creating a new company

Once you open and paid an account for the first time, you are the Master Admin by default. Then you can invite other user to be assign as the Company Admin.

https://quickbooks.intuit.com/learn-support/en-ca/account-settings/change-your-quickbooks-online-mas...

 

Highlighted
Level 1

creating a new company

that is great now how to create many branches for one company.

 

thanks

 

Highlighted
Level 13

creating a new company

If your branches have the same tax id, utilize the Location feature

https://quickbooks.intuit.com/learn-support/en-ca/getting-started/set-up-and-use-location-tracking/0...

 

Highlighted
Level 1

creating a new company

thank you for your reply I created many locations now but I need specific user for each location who does not have permission to see other location's data and vis versa.could you help me to arrange this issue.

 

thank you so much

Highlighted
Level 13

creating a new company

You are unable to do that. You have to open a specific QBO account for each branch to do so. 

Highlighted
Level 1

creating a new company

could you explain to me how to do this issue in details step by step please.

 

so thanks for your kindly help

Highlighted
Level 13

creating a new company

I don't understand your last question. You may purchase more than one QBO account with the same email address. You just repeat the same steps as you have did when opening the first QBO account. 

https://quickbooks.grsm.io/Canada

Highlighted
Level 1

creating a new company

for sure I will purchase more than one QBO account with the same email address and repeat the same steps as I  have did when opening the first QBO account. 

but I will define one user for each location who should does not have permission to see other location's data for internal control and vis versa for other users so please explain me how to mange this step by step ??

Highlighted
Level 13

creating a new company

If you open a QBO account for a branch, the Location feature is not relevant any longer. It means one QBO account = one branch = one location. It would be another case if one branch has more than one location to manage. We are unable to assign a user to a specific location. The next question is how many total location you want to manage. You should consider QB Desktop and put the license on a QB cloud hosting to save your expense.   

Highlighted
Level 1

creating a new company

we have 18 locations which consider 18 sectors for the same company.

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Level 13

creating a new company

QBO Plus CA version. 18 locations = 18 company files =18 QBO accounts

(18 x CAD 50 x 12) - (18 x CAD 25 x 3)  = CAD 10,800 - CAD 1,350 = CAD 9,450 for first year, CAD 10,800 for second year 

 

QBD Premier CA for 2 users = CAD 800 (outright purchase)

18 user will access 18 company files separately and concurrently on QB cloud hosting = CAD 6,060

CAD 6,860 for first year, CAD 6,060 for second year

 

 

Highlighted
Level 1

creating a new company

Hi, 

I am looking at closing one QB Account and starting a new one because of a change in ownership.  Our general structure will stay the same and I REALLY don't want to recreate everything.  Is there a way to essentially clone the account we have now? Things I'm thinking about include Client List, Tax Set up, List of accounts, etc.  We need to start fresh in someways but not in other ways.

Thanks :)

Franciska

Highlighted
QuickBooks Team

creating a new company

Hi Franciska,

 

Thanks for joining this thread. Properly setting up your new account is essential, and I can see how you'd benefit from a clone feature in your books. While this feature isn't available in QuickBooks Online, you can certainly use an export-import process to migrate some of your desired files from your current QBO to the new one. Because the tax centre has to be activated first before use in any QBO account, you won't be able to import your tax set-up. To learn more about what/how you can export and import in QuickBooks Online, here are useful articles.

Feel free to also explore the use of third-party apps to assist you to migrate any data you can't directly from QBO. Here's the entire list of compatible apps with our system: QuickBooks Apps

 

For any further assistance, feel free to reach out to our tech support team.

 

Phone and Chat: Click Contact Us to learn how to reach phone and chat support.

Schedule a Callback: click (?)Help in the upper right > click Contact Us > explain your situation > click Let's Talk > choose Get a callback (Note: Callback hours are the same as regular phone hours.)

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We're here to help!

Highlighted
Level 13

creating a new company

@CAMOSeph 

You may open a new QBO account

https://quickbooks.grsm.io/Canada

https://quickbooks.grsm.io/Canada-fr

 

then you can export/import the List data between QBO accounts. Should you need to migrate some portion of Transactions data, utilize a 3rd party tool to do so.

https://transactionpro.grsm.io/qbo