Hello there. In QuickBooks Online, the reason your Accumulated Depreciation might be floating in the wrong spot is that the system defaults to alphabetical sorting within account types. To get that account to sit directly below your Fixed Assets, you can turn it it into a sub-account of the specific asset it belongs to.
Go to Transactions or Accounting and select Chart of Accounts. Find your Accumulated Depreciation account, click the dropdown in the Action column, and select Edit.
Check the box for Is sub-account and select the corresponding Fixed Asset from the Parent account dropdown. Once saved, QuickBooks will tuck the depreciation account directly underneath the asset, indented for clarity.
For more details, please see Change an existing account into a subaccount section in this article: Create subaccounts in your chart of accounts.
Making it a sub-account transforms a disjointed list into a professional, logical structure. This cleans up your Trial Balance and Balance Sheet, showing the Net Book Value at a glance and clearly displaying the relationship between the asset and its depreciation, now linked both mathematically and visually.
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