Hello, I have a new computer that i want to move my QB Accountant Desktop 2018. I have seen some articles on how to do that using the migration tool. My question is, once I use this tool to move my QB to my new computer, will the QB on my 'old' computer still function? I want to be able to test QB out on my new computer before putting it into production and use my 'old' computer da. Once I test out the functionality of QB on the new computer,
It's great that you're hoping to move QuickBooks Desktop to a new computer. This will give you the option to work on two different stations, but there are some things to keep in mind with this process. I'll gladly go over them here to make sure you have the information you need.
Moving QuickBooks Desktop to a new computer, even the Accountant edition like you're using, is an easy process that doesn't require any sort of migration. You'll also have continued access to the install on your original computer as well so long as it's still on that system. The move is as simple as installing the product on the new computer, entering the same license information, activating the software, and then getting to work in your company file. You can download your version of QuickBooks by following the steps outlined in this link: Download QuickBooks Desktop. That article also goes over activating the product.
If you're planning on working on the same company file on both computers, here's where you'll have to be particularly mindful. The company file will be static to each individual workstation, meaning if you work on the file on one computer, the changes won't appear in the company file on the other station because they're not linked. Effectively, you would have two separate copies of the same company file with differing information.
You can move the company file back and forth between the two stations using a USB or external hard drive, for example, and that would make sure the same file is being used each time. You can also use this method to move the company file to the new computer for the first time. Be sure to move the company file from the external drive or USB to the local drive before getting to work.
The other option is to consider linking the computers via a network so that the company file can be accessed from both stations without the manual move back and forth. This article has a bit more detail about that: Set up and install a multi-user network for QuickBooks Desktop
Considering the user license you have comes into play with things like networking and when you want more than one person to be working on the company file at the same time.
I know this can be a lot to digest, so it may help to go over this one-on-one with a member of the QuickBooks Desktop support team. With that agent, you'll be able to go into detail about your specific needs to make sure you have the setup you're looking for when working with the program. To reach support, dial 1-833-317-2226 and follow the prompts to reach QuickBooks Desktop Accountant or ProAdvisor. This page has more support details if you'd like: Intuit QuickBooks Desktop software support policies
Don't be afraid to give them a shout. Take care!
Thank you Laura for this information. Unfortunately our accountant has passed and since it was her license of QB she was using for my business, I have no information regarding the licensing thus I cannot get support, so gonna fly by the se of my pants to hopefully make this work and not lose any data.
I had an accountant that passed away. She did all the QB and he license was hers and I have no way to get that. I dont know how many licenses there are since I am not the only business she was doing work with QB for, but thanks for your reply
had an accountant that passed away. She did all the QB and he license was hers and I have no way to get that. I dont know how many licenses there are since I am not the only business she was doing work with QB for, but thanks for your reply
Thanks for the follow up information, Dave. My condolences on the passing of your accountant. I see how this would complicate matters for sure and I want to make sure you're able to have access to your company data. The biggest thing to consider here is getting your own subscription to the program to make sure you have continued access to your company file. If the subscription is currently under the accountant's name, it will eventually cancel as I imagine those tending to her affairs will be cancelling credit cards and other such things.
If you wanted to learn about getting your own subscription because of these circumstances, support can help you out with that.
Wishing you the best with this.