Hi there, Sylvie. In QuickBooks Online, journal entries are designed primarily for transferring money between account balances for accounting adjustments. Because of this, using an Expense or Bill form is the exact right approach. These forms are used to connect with your projects, making it easier to add those costs to your supplier’s bill later.
To make sure this deposit shows up correctly so you can bill your client, please follow these steps:
- Click the + Create button and select Expense.
- Pick the supplier you are paying.
- Go down to the Item details section. Pick the product or service name you use for this type of deposit.
- In the Customer/Project column, choose the project you are working on.
- Check the box that says Billable.
- Click Save and close.
By doing this, when you are ready to send a bill to your client, the $8,000.00 will automatically pop up on the right side of your screen. Making it simple to bill them for the deposit you already paid.
If you have follow-up questions, let us know in the comments below.
