cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hi,

I recently started paying staff through an automated funds transfer system. I love that pay stubs can be emailed directly to each staff member. 

There doesn't appear to be a way to do that with bill payment stubs.

Can anyone confirm this? 

 

Thanks 

Denise

2 Comments
Highlighted
QuickBooks Team

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hello again DS2020,

 

I love that you're exploring QuickBooks Desktop 2020's features and looking for similar ways to do things you like in one area in another. Being able to email stubs is a fast and simple way to make sure everyone has the information they need about the transactions you're entering in your books. I'll go over how the program handles Bill Payment Stubs.

 

Bill Payment Stubs are a perfect solution for when you want to confirm with your vendor that you've paid them. I can appreciate wanting to email them the stubs for that same ease of use that emailing pay stubs offers. In this case, there isn't a direct way to email the bill stubs like you're looking for, but I have a solution that could work for you.

 

In this case, you'll want to get PDF copies of the stubs from QuickBooks Desktop, which you can then email to your vendors outside of the system. Here's how you'd get the PDFs for the bill payment stubs.

  1. Go to File in the top toolbar in QuickBooks Desktop.
  2. Hover over Print Forms and choose Bill Payment Stubs.
  3. Select the Bill Payment Stubs you'd like by clicking in the left column.
  4. Click OK
  5. On the Print window, choose a print to PDF option such as Microsoft Print to PDF for the Printer Name.
  6. Click Print.
  7. Name and save the PDF document where you'd like in your files.

This process saves the bill payment stubs as PDF copies on your system. Keep in mind if you choose several bill payment stubs that they will all be included in one single document, so it'll likely be more useful to go through the stubs and these steps per vendors rather than all of them together. Once you have the document or documents you'd like, you can then use your email outside of QuickBooks to attach and send them to your vendors.

 

I know this isn't quite what you were looking for, so I recommend leaving us some feedback through the Help menu and Send Feedback Online option. We love hearing the different ways we can enhance QuickBooks and knowing the features you'd like to see helps us do that. Many of today's features exist because of feedback!

 

Give me a shout if you have more questions or would like clarification about this. I've got you covered. :)

Highlighted
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Thank you for this information.  It was very helpful.