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Level 2

Can I know how record a business purchases and expenses with personal credit cards, cash and bank funds?

 
5 Comments
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QuickBooks Team

Can I know how record a business purchases and expenses with personal credit cards, cash and bank funds?

Hello there, @Lugom1.

 

Let me help guide you on how to record an a business expense paid with personal funds in QuickBooks Online (QBO).

 

To record a business expense paid for by personal funds, you have to first record the expense, and then you must record the partner or owner's reimbursement for that expenditure.

 

Here's how to record a business expense that was paid for by a partner or owner's personal funds:

  1. Select the Plus icon (+) on the Toolbar.
  2. Under Other, select Journal Entry.
  3. On the first line, specify the appropriate expense Account for the purchase.
  4. Enter the amount of the purchase in the Debit column.
  5. On the second line, in the Account column, enter the Owner's equity or Partner equity.
  6. In the  Credit column, enter the amount of the purchase.
  7. Select Save and close.

Once done, you can now reimburse the owner by check and record the reimbursement as an expense. To do this, you can follow the detailed steps in this article: How to pay for business expenses with personal funds.

 

That should do it! Feel free to leave a comment below if you have other questions about paying business expense with personal funds. I'm always here to help you out. Have a good one. 

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Level 2

Can I know how record a business purchases and expenses with personal credit cards, cash and bank funds?

thank you. I was tried but I don't know how enter the HST tax, I check for Both debit and credit ? I have to enter the subtotal  for the expense or just a total?  when I did a total is coming on the bottom plus HST an increase the original quantity. And we need to get the HST. I really confuse could you help me please? 

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QuickBooks Team

Can I know how record a business purchases and expenses with personal credit cards, cash and bank funds?

Hi there,

 

Thanks for reaching out for further clarification. 

At this point, I'd recommend reaching out to our phone support team at 855-253-1536. Agents are available from Monday-Friday, 9am - 8pm EST, and Saturdays  9am - 6:30pm EST. I think this would be really beneficial for you, as our agents have the ability to remotely share your screen. This will help you explain the exact steps you're taking and get clear direction on how to record your HST where needed. 

 

If you're unable to call in, please feel free to reach out to me through our social channels, either on Twitter or Facebook. I'm available from Monday-Friday, 9am - 8pm EST. My primary goal is to help you get your issue resolved, and communicating on either of these channels will help us work together to resolve the issue you're facing. 

 

If you have questions, please feel free to reach out. 


Cheers!

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Level 2

Can I know how record a business purchases and expenses with personal credit cards, cash and bank funds?

Sorry, But the other question is: if is the same way to do it with the bills paid for the officer ? really is it confuse because I think I made a mistake because I set up all the personal accounts in QB and them entered all the information for expenses including bills that was paid with personal funds. what do you think I can do now ? delete an re-enter as Journal and deactivate the personal accounts and expenses? This is a corporation with 2 owners and only one is paid for everything to start  and he want all the money back later and the other do the job. 

thanks for guide me

Highlighted
QuickBooks Team

Can I know how record a business purchases and expenses with personal credit cards, cash and bank funds?

I hear you, Lugom1. 

It sounds as though you've got a somewhat complex setup in your books. I want to make sure this gets resolved for you moving forward. Please reach out to our phone agents so they can share your screen and walk you through a solution. This is the best approach for you, as the solution will largely depend on how you've set up and structured your transactions. Again their phone number is 855-253-1536 and they can be reached Monday-Friday 9am - 8pm EST, and Saturdays 9am - 6:30pm EST. 

I can appreciate that you'd like to work with us here in the Community, however the technical support team is standing by to help you get this resolved quickly and easily. 

Have a great day!