Hi there,
I know how important it is to record each of your expenses, bills, and cheques in QuickBooks Online. It's essential for your books to match exactly what you see in your real-life bank account. I'd be happy to explain the options for entering this type of transaction without using a cheque (and therefore without a cheque number).
You can either create an Expense or a Bill. The primary difference between a Bill and an Expense relates to when you pay the vendor. If you want to record the expense but you have not yet paid the vendor, use a Bill transaction. Use the Expense transaction when you need to recognize an expense and record payment all at once.
To create a Bill, click the + New icon, then select Bill. Enter the supplier information and any other details, then click Save. Once the payment is made, click Make Payment.
To create an Expense, click the + New icon, then Select Expense. Enter all necessary information, then click Save. Based on your question, it sounds as though the expense is already paid from your bank account, so you can consider using the Expense transaction as the preferred method here.
I hope this helps get you back on track. If you have any other questions, please reach out to our tech support team.
Have a great day.
