Mark bills as ready to pay

Hello avisadiv,

Welcome back! This is a great question and I can help you with this.

With QuickBooks Desktop, it's easy to enter bills and pay them so you keep on top of your business's expenses. I can see how knowing which bills you're ready to pay would be a helpful part of this process.

At this time, adding a status such as "ready to pay" to your bills isn't available in the program. The program automatically assigns statuses to bills based on the date they've been assigned so you can keep track of things such as overdue bills. It'll also automatically add the paid status to the bill once you've made the payment.

You're welcome to submit feedback to the product development team by going to the Help menu and choosing Send Feedback Online. Many of the features available in QuickBooks Desktop are based on the feedback we receive. Feel free to read the article I linked above about the process for entering bills to learn more.

Stop by again if you need anything else! Enjoy your day.

What exactly do you mean by "Ready to Pay"? Do you mean 'is it time to pay the Invoices' or 'have the Invoices been approved for payment' or something else?

If it's timing: make sure you have entered Payment Terms for each Vendor, then open the Pay Bills screen and filter the Bills by Due Date.

If it's 'approval', simply do not record the bill until after it has been approved. Then, use the Due Date filter to see when the bill should be paid.

As Laura AB stated previously, there is not a way to do that in Quickbooks. In situations like yours, I have always waited to post the Bill until it was officially approved.

Hi there avisadiv.

I can see how waiting to post the bill may not always work for every business. It sounds like you've already got a system in place for when the best time is to post your bills. 

In that case, I'd follow the advice suggested by LauraAB, and submit feedback regarding this request to our engineering team. Again the steps to do that are to click the Help menu and choose Send Feedback Online.

I'd also be glad to submit this feedback on your behalf to the product developers. We're always eager to implement new features and functions that can improve QuickBooks and make your life easier. 

If you have any other questions, please let me know. I'm here to help. 

Cheers!