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How to record a payroll tax payment

In QuickBooks Online Payroll, you can record a payroll tax payment you made outside of Quickbooks (if you physically mailed it in, for example) that still appears due or from a prior tax period.

For a payroll tax from a prior tax period

Here's how to record a tax payment for a prior tax period (for a tax that no longer appears in the list of due taxes):

  1. From the left menu, select Taxes.
  2. Select Payroll Tax.
  3. Select Enter Prior Tax History.
  4. Select Add Payment.
  5. Enter the required payment information.
  6. Select Ok.

For a payroll tax that is currently due

If you've already paid a tax, but the tax payment still appears due, you might have paid the tax outside of QuickBooks Online Payroll (for example, by mailing a cheque to the tax agency). You can record the tax payment in QuickBooks Online Payroll to remove the tax payment reminder:

To record a tax payment:

  1. From the left menu, select Taxes.
  2. Select Payroll Tax.
  3. Select Pay Taxes.
  4. On the Pay Taxes page, select Record payment for the tax you want to pay.
  5. For the Payment Date, select Other and enter the actual date the payment was made.
  6. Enter the cheque number.
  7. Select Approve and print.

To verify that your tax payment was recorded:

  1. From the left menu select Reports, then select All Reports.
  2. Select Manage Payroll.
  3. Select the Payroll Tax Payments report.
  4. Confirm that the tax payment was recorded

Now you know how to record payroll tax payments.

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