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Created with Sketch. The latest tax table update for QuickBooks Desktop is now available. Download the update in minutes by visiting our step-by-step guide.

Record a sales tax payment with cheque or expense

If you're having trouble creating a sales tax payment for a specific date, you can record the payment as an expense type transaction or as a cheque.

The steps in the following sections guide you through the process of recording the payment as an expense or a cheque.

Record the payment

To record the payment as a cheque or expense:

  1. From the left menu, select Expenses.
  2. On the Expense Transactions page, select Expense or Cheque from the New transaction drop-down menu, depending on how you want to record the payment.
  3. Update the date of payment in the Payment date field.
  4. In the Amounts are field, select Out of Scope of Tax from the drop-down list.
  5. Under Account details, on the first line, select the appropriate Tax Suspense account, representing the tax to pay, from the drop-down list in the Account field.
    For example, select GST/HST Suspense or PST BC Suspense.
  6. Enter the amount of the bounced cheque in the Amount field.
  7. Select Save.

Your Chart of Accounts reflects that the payment was made.

Review the filing

To review the filing you recorded:

  1. From the left menu, select Taxes.
  2. Select the Sales Tax tab.
  3. Under Returns, select Filed and Paid from the All Returns drop-down list to filter the filings.

The list displays the filing you just recorded.

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