Run a project report in QuickBooks Time

Learn how to run the itemized total time report or project report for QuickBooks Time.

If you have QuickBooks Online Essentials, Plus, Advanced, Accountant, or QuickBooks Online Payroll Premium or Elite, you can run and use the itemized total time report there.

This report displays the total hours tracked against each job or customer and which team members worked on each one.

In this article, you'll learn how to:

• Run the itemized total time report
• View timesheets
• Download timesheets
• Print the itemized total time report

Note: This report is Itemized Total Time in some accounts.

Run the itemized total time report

1. In QuickBooks Online, go to Time, then Time reports, and select Itemized total time, or in QuickBooks Time, select Reports, then Itemized Total Time or Project Report.
2. Select your filters, and select Run Report.
   • Note: Filters can be added after running the report by selecting a slice of the pie chart to drill the information down. Remove the filter(s) by selecting Clear All Filters or x next to an individual filter.

Team member filters

• The report defaults to include all team members.
• To select one team member, enter their name next to Team member, or select all Team members, select from the list, and select Ok.
  • If you enter a name, anyone selected in Groups/Team members will be ignored.

Job or customer filters

• The report defaults to include all job codes or customers.
• To select individual or multiple job codes or customers:
  1. Select All next to Jobs or Customers. 
  2. Select one of the following lists under Show: 
     • Assigned to [you]: Only displays jobs or customers that have been assigned to you.
     • Active jobs or customers: Displays active jobs or customers, whether or not they have been assigned to any team member (not deleted). Only administrators and managers see this option.
     • Active and deleted jobs or customers: Displays all jobs or customers regardless of their status: archived (deleted) or active, assigned or unassigned.
  3. Make your individual selections from the list, and select Ok.

Custom field filters

If any custom fields (such as billable, service items, or class) are displayed, select the items to be included in the report. If no items are selected, the report will include all of them. 

View timesheets

1. In QuickBooks Online, go to Time, then Time reports, and select Itemized total time, or in QuickBooks Time, select Reports, then Itemized Total Time or Project Report.
2. Select your filters, and select Run Report.
3. Select View Timesheets to see the timesheets associated with the data presented in the pie charts.
4. (Optional) Apply or remove filters as needed, to view other timesheets.
   • Note: If you select Open as PDF, this view won't honour the filters applied to the report.

Download timesheets

1. In QuickBooks Online, go to Time, then Time reports, and select Itemized total time, or in QuickBooks Time, select Reports, then Itemized Total Time or Project Report.
2. Select your filters, and select Run Report.
3. Select Download Timesheets (.csv) to get a spreadsheet of the timesheets associated with the report data.
4. (Optional) Print the spreadsheet from within the selected application.

Print the itemized total time report

1. In QuickBooks Online, go to Time, then Time reports, and select Itemized total time, or in QuickBooks Time, select Reports, then Itemized Total Time or Project Report.
2. Select your filters, and select Run Report.
3. Select Print Report to preview a print-friendly page of the Project Report.
4. Right-click in this view to print see the print option.
   Note: This prints what your current report view looks like with the applied filters.