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How do I manually record a manual GST remittance?

I need to submit my GST remittance for last quarter but on the tax report it shows balances from previous periods. I'm currently setting up QB going back to Jan.'15 so these balances will clear up.

How to I manually submit last quarter GST which is now due? How do I record the cheque I use to pay for the remittance and accurately adjust the GST account(s) for this transaction?

Thanks

I'm using QB Premier 2016.



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Best answer 03-11-2019

Accepted Solutions
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To handle GST correctly, you must file the GST Return in...

To handle GST correctly, you must file the GST Return in Quickbooks. I always file the Return in QB first, then file the Actual Return with the CRA to match. Since you are behind by an entire year, each quarter must be filed in QB sequentially. Here's how:

Click Sales Tax on the top icon bar and select File Sales Tax

Select the Sales Tax Agency - Receiver General 

Enter the Date Parameters (on the top RH side. In your case you will want to select the first Qtr for 2015 to begin with. If your Fiscal Year coincides with the calendar year the From Date would be Jan 1, 2015 and the To: date would March 31 2015.

If everything was recorded correctly, the bottom of the return should have green checkmark - Your Return is ready to file. Click the blue File Return tab

In the next screen, select the file Paper return option. Print a copy of the Return.

In the Next screen, select Pay Now. QB creates a bill and opens the Pay Bills window. select the Receiver General Bill, enter the amount of the Payment Cheque you wrote for the first Quarter (if different from what is displayed) and complete the payment details at the bottom (Chq Date, Payment Method -select cheque>assign chq #, and the Bank it was drawn on. Click Pay Selected Bills. In the next screen enter the cheque Number and click Done.

If there was a remaining balance payable (or a Credit Balance) always pay (or apply the credit) the previous balance first - before making the payment towards the next quarter.

Follow the above steps for the next three quarters - one quarter at a time.

When you have filed the last return and recorded the last remittance Cheque, it is entirely possible that there will be an outstanding amount. Since Sales Tax is cumulative and there are already transactions recorded in the current year, it is unlikely that there will ever be a zero starting balance.

Above is the most accurate way to accomplish what you need. The Quickest would be:

File only a single Return in QB for the entire year (2015), selecting Jan 1, 2015 as the from date and Dec. 31, 2015 as the To date. QB will create a Bill for the entire year. In the Pay Bills Screen, apply the Payment Cheques one at a time to the Receiver General Bill.

If there is a Balance outstanding you will have to include with your first 2016 Remittance. Or, if there is a Credit Balance, you will reduce your first 2016 Remittance.

God Luck!

6 Comments
Established Community Backer *

To handle GST correctly, you must file the GST Return in...

To handle GST correctly, you must file the GST Return in Quickbooks. I always file the Return in QB first, then file the Actual Return with the CRA to match. Since you are behind by an entire year, each quarter must be filed in QB sequentially. Here's how:

Click Sales Tax on the top icon bar and select File Sales Tax

Select the Sales Tax Agency - Receiver General 

Enter the Date Parameters (on the top RH side. In your case you will want to select the first Qtr for 2015 to begin with. If your Fiscal Year coincides with the calendar year the From Date would be Jan 1, 2015 and the To: date would March 31 2015.

If everything was recorded correctly, the bottom of the return should have green checkmark - Your Return is ready to file. Click the blue File Return tab

In the next screen, select the file Paper return option. Print a copy of the Return.

In the Next screen, select Pay Now. QB creates a bill and opens the Pay Bills window. select the Receiver General Bill, enter the amount of the Payment Cheque you wrote for the first Quarter (if different from what is displayed) and complete the payment details at the bottom (Chq Date, Payment Method -select cheque>assign chq #, and the Bank it was drawn on. Click Pay Selected Bills. In the next screen enter the cheque Number and click Done.

If there was a remaining balance payable (or a Credit Balance) always pay (or apply the credit) the previous balance first - before making the payment towards the next quarter.

Follow the above steps for the next three quarters - one quarter at a time.

When you have filed the last return and recorded the last remittance Cheque, it is entirely possible that there will be an outstanding amount. Since Sales Tax is cumulative and there are already transactions recorded in the current year, it is unlikely that there will ever be a zero starting balance.

Above is the most accurate way to accomplish what you need. The Quickest would be:

File only a single Return in QB for the entire year (2015), selecting Jan 1, 2015 as the from date and Dec. 31, 2015 as the To date. QB will create a Bill for the entire year. In the Pay Bills Screen, apply the Payment Cheques one at a time to the Receiver General Bill.

If there is a Balance outstanding you will have to include with your first 2016 Remittance. Or, if there is a Credit Balance, you will reduce your first 2016 Remittance.

God Luck!

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Thank you So Much for the detailed instructions.  I was a...

Thank you So Much for the detailed instructions.  I was afraid to go into the 'Pay Taxes' section until I knew what to expect.  Thank you Again!!
Established Community Backer *

You're very welcome!

You're very welcome!
Not applicable

I have a similar question. We only switched over to Quick...

I have a similar question.
We only switched over to QuickBooks at our year end Jan 31, 2016. I now need to enter GST remittance and payment for the fourth quarter Nov -Jan but  when I went to Sales Tax and changed the quarter dates all the line items were incorrect (I'm assuming because I only moved over outstanding invoices) and it didn't seem to allow me to manually enter and make those adjustments. Any ideas?
Established Community Backer *

How did you record the first three quarters of GST remitt...

How did you record the first three quarters of GST remittances in QB? Why are re-setting the remittance date parameters to one year ago when you want to remit for the last 3 months (4th quarter of 2015) only?
Not applicable

Thank you impossible ... I got behind on my accounting du...

Thank you impossible ... I got behind on my accounting during 2015 due to some personal issues.  I'm new to quickbooks and didn't know how it handles the GST remittances so I stamped out cheques manually for each remittance.  A couple days ago I did the same for the last quarter of 2015 because I wasn't sure how to enter the previous 2015 GST cheques which 'should' eliminate any balance forwards, I would think.

So, I now have 4 GST cheques to enter for 2015.  I need to enter these cheques into QB so that all balances are cleared.  Does that make sense?  I want to start 2016 with all GST balances at zero so I can start using QB GST remittances the way it should.
Any suggestions would be appreciated as I am a complete novice with QB.
Thanks
Dale