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How to set up an employer on payroll

Note: There is a change to your QuickBooks Payroll experience. Click here to learn about the change and it's timing.

There is no way to create a proper “employer on payroll” in QuickBooks Payroll for Canada, but there is a workaround solution. You will also learn how and when to zero out the employer on payroll vacation in this article.

Using QuickBooks Payroll powered by Wagepoint? Click here.

Workaround to setting up an employer on payroll

Perform these workaround steps to setting up an employer on payroll:

  1. Go to Employees or Payroll menu.
  2. Select the employee's profile.
  3. Select the pencil icon next to Pay.
  4. Select the pencil icon next to Question 1, What are withholdings?
  5. Select Tax Exemptions.
  6. Select the checkboxes next to each tax for which the employee is exempt.
Note: Employers on payroll are exempt from EI (and QPIP in Quebec).

Zero out employer on payroll vacation policy

If the employer on payroll does not take paid vacation then you can set up a vacation policy that will accrue once a year for .0001 hours. This will all but remove vacation information from the pay stubs. Follow these steps to zero out the vacation policy:

  1. Go to Employees or Payroll menu.
  2. Select the employee's profile.
  3. Select Edit employee.
  4. Select the pencil icon next to Question 3, How much do you pay <employee name>?
  5. Select the pencil icon next to Vacation Pay.
  6. Enter .0001 in <employee> earns box.
  7. Select OK, then Done.

Now you know the workaround solution to setting up an employer on payroll and how to zero out the employer on payroll vacation policy.

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