In QuickBooks Payroll, you can record a payroll tax payment you made outside of QuickBooks (if you physically mailed it in, for example) that still appears due or from a prior tax period.
For a payroll tax from a prior tax period
Here's how to record a tax payment for a prior tax period, for a tax that no longer appears in the list of due taxes:
- Go to Taxes and select Payroll tax (Take me there).
- Select Prior tax history.
- Select Add Payment.
- Enter the required payment information.
- Select Ok.
For a payroll tax that is currently due
If you've already paid a tax, but the tax payment still appears due, you might have paid the tax outside of QuickBooks Payroll (for example, by mailing a cheque to the tax agency). You can record the tax payment in QuickBooks Payroll to remove the tax payment reminder:
To record a tax payment:
- Go to Taxes and select Payroll tax (Take me there).
- Select the Payments tab.
- In the Upcoming tax payments section, select Pay for the tax you want to pay.
- For the Payment Date, select Other and enter the actual date the payment was made.
- Enter the cheque number.
- Select Record and print.
To verify that your tax payment was recorded:
- Go to Reports (Take me there).
- Under Payroll section, select Payroll Tax Payments report.
- Confirm that the tax payment was recorded.
Now you know how to record payroll tax payments.