Hi there, Krosin. The T5018 Detail Report in QuickBooks defaults to fiscal year totals based on your company settings. When you switch to a calendar year date range, the report may not display amounts from January 1 to March 31, 2025. This could be due to transactions being recorded under a different fiscal year or misaligned report filters.
To resolve this, verify your company’s fiscal year settings and ensure the report date filters are set to include the calendar year period. If your fiscal year doesn’t start in January, the report may default to fiscal year dates even when “Calendar Year” is selected. As an alternative, try using the custom date range option (01/01/2025 to 03/31/2025) to check if the 2025 subcontractor payments appear.
If custom dates still don’t display the data, confirm that the subcontractor payments are properly categorized. Ensure the correct expense accounts are used, the vendors are marked as tracked for T5018, and the transactions exist within the specified period by reviewing the vendor transaction list directly.
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