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ProFile Help

Create a T3 return

The QuickStart displays automatically when starting ProFile.

Each available module occupies a tab along the top of the QuickStart menu and features a small black arrow that expands to list display previous tax years:


1. Select the appropriate tax year under the “T3/TP646” tab.

2. Click the “Create a new…” link in the QuickStart menu.

A new T3 return opens.

The T3 “Info” form contains sections for general information, trust type, and other basic details of the trust:


Preparers report the income and deductions of the trust. Enter these details on the various income and deductions forms, schedules and on the T3 Jacket (which has some edit fields with no supporting schedules).

There are numerous data entry forms, including business and rental statements, dispositions on Schedule 1, and T3, T5 income received by the trust.

If the trust is allocating income to its beneficiaries, the forms in the “Beneficiaries” tab of the Form Explorer become important:


Any income not allocated to beneficiaries is taxed on Schedule 11, which transfers to page 4 of the T3 jacket.

The “Allocation” worksheet is used to complete the slip amounts for beneficiaries:


Use this worksheet for the following:

  • to indicate how you wish income to be allocated to the beneficiaries: the default is each one gets an equal share of the income. If not the case, choose “Other”and enter the percentage applicable to each beneficiary on the “Beneficiary details” worksheet. If “Other” is selected, the percentage field on each slip of the “Beneficiary worksheet” becomes an input field; otherwise, it is calculated based on the equal allocation to all beneficiaries.
  • if the trust has claimed expenses at line 41 of the return, the expenses have to be applied to specific types of income before the income can be allocated to a beneficiary. These expenses must be applied manually: an audit message will appear if these expenses have not been entered.
  • to retain some of the income to be taxed in the trust. You can specify which type of income and how much is to be retained by the trust.
  • to specify amounts for certain boxes of the T3 slips that is not automatically completed by ProFile T3. For example, details related to foreign income and tax paid. Also, if the trust is allocating a retiring allowance or death benefits, those amounts have to be specified here.

On the Beneficiary worksheet, enter details such as name, address and residency of the beneficiary:


The slip amounts at the bottom of this form are calculated using amounts from the “Allocation” worksheet multiplied by the percentage applicable to the particular beneficiary (percentage is on the “Beneficiary” worksheet).

The information on the “Beneficiary” worksheet transfers to the T3 and NR4 slips. These slips are for reporting and preview purposes only; data cannot be edited on these forms.

The data from the T3 and NR4 slips is posted to the T3 Summary and NR4 Summary.

Schedule 9 is a summary of the amounts allocated/designated to the beneficiaries. ProFile completes this form using the amounts from the “Beneficiary” worksheet. The trust gets a deduction for the total income allocated to beneficiaries at line 928 of this schedule.

Review the T3 jacket and manually enter data into any fields not automatically calculated by ProFile T3 (especially the questions on the first two pages).

Profile’s Active Auditor displays messages that relate to the data file. These include passive audit messages, notices, processing errors, overridden fields, fields that have memos attached, fields with review marks, and EFILE-related messages.

Error messages or errors that may restrict processing the return display in red text.

Accessing the Active Auditor

The Active Auditor is accessed two ways:

  • select the “Active Auditor” icon in the top toolbar menu L3CkiKkDf_6.JPG
  • right-click on any form and select the option “Show Auditor” from the menu

Selecting Active Auditor options

Note: setting the Active Auditor options in one location applies the settings for all modules.

1. Open ProFile.

2. Select “Environment…” from the “Options” drop-down menu in the top toolbar.

3. Select the “Audit” tab; the audit options window displays:


Each section of the audit options window has pre-set default selections.

Note: modules may display different tabs in the Active Auditor based on the nature of the module itself, rather than settings.

“Preferences” settings

The “Preferences” section of the “Audit” tab includes settings that affect the display of warnings.

Note: ProFile recommends the “Show Auditor Tabs” option be selected to provide the clearest feedback and indication of errors on forms.

“Summary Tab Includes” settings

The “Summary Tab Includes” section of the “Audit” tab includes options that display in the auditor toolbar. Each of the selected options displays related errors in the corresponding Active Auditor tab.

“Prevent Filing” settings

The “Prevent Filing” section of the “Audit” tab includes options that halt the filing of the form. Errors created by the violation of these options must be cleared before filing can take place.

“Remove Audit Messages” settings

The “Remove Audit Messages” section of the “Audit” tab includes options as to who can remove errors in the Active Auditor for a form.

Note: Profile recommends one or both options be selected; otherwise error messages in the Active Auditor cannot be cleared to allow filing.

Clearing Active Auditor messages

Error messages display as red text in the Active Auditor tabs:


1. Double-click on an error warning in the tab.

The error circles in red on the form:


2. Resolve the error; the specific error in the tab details the issue.

In some cases, the error – as identified by ProFile – may actually be acceptable to the preparer and/or the client. For example, an RRSP amount may be acceptable but ProFile suggests the amount is outside the range expected by CRA and determines it to be an “error”.

In such cases the individual selected in the “Remove Audit Messages” section of the “Audit” tab can “sign-off’, or approve, the “error”.

Using ProFile, preparers can attach tapes to field. The “Attach Tape” feature functions much like an adding machine that performs and records calculations.

Tape options are managed in the “Options” -> “Environment…” -> “Edit” tab in ProFile.

1. Open a file in ProFile.

2. Select a field to attach a tape.

3. Right-click and select the “Attach Tape” option from the menu.

The “Tape” window displays:


4. Enter a description (for example, “Shirts”) into the left-side field of the table. Enter a value (for example, “$500.00”) into the right-side field of the table:


5. Press the <Tab> key to cycle through the fields and start a new row.

6. Press the <Enter> key; the total is calculated and inserted into the selected field on the form.

The background colour of the field changes to green when a field has a tape


Note: Only the sum of a tape - not individual entry details - are printed or transmitted with the tax return data. The details and descriptions are for preparer reference only.

Clearing an Attached Tape

1. Open the file with the attached tape in ProFile.

2. Select the field from which an attached tape is to be cleared.

3. Right-click and select the “Attach Tape” option from the menu.

The “Tape” window displays.

4. Click the “Clear” button; the tape clears.

5. Click the “OK” button; the window closes and the tape clears from the field.

Copying a Tape from One Field to Another

1. Open the file with the attached tape in ProFile.

2. Select the field with a tape attached.

3. Right-click and select the “Copy Memo/Tape” option from the menu.

4. Select the destination field for the copied tape.

5. Right-click the destination field and select the “Paste Memo/Tape” option from the menu.

The tape attaches to the destination field.

Note: when pasting a tape to a destination field, the value of the destination field will be set to the total in the tape. If that destination field is also a calculated field, ProFile sets the override flag on that field.

Preparers can attach memos to fields on all ProFile forms. Memos are short notes and reminders, akin to paper “sticky notes”. Memos are useful for leaving notes or reminders for partners or reviewers to read.

Note: memos do not print or transmit over the Internet with a tax return file or affect the calculation of a return.

Memo text displays in a pop-up window when hovering the mouse over a field with a memo.

Fields with attached memos also appear in the “Memo and “Summary” tabs in the Active Auditor.

Attaching a memo

1. Right-click in a field and select the “Attach memo” option from the menu.

The “Memo” window displays:


2. Enter the memo content into the text field in the “Memo” window.

3. Click the “OK” button.

The memo attaches. The colour background of the field changes to green:


Clearing a memo

1. Right-click in a memo field and select the “Attach memo” option from the menu.

2. Click the “Clear” button.

3. Click the “OK” button.

The memo text clears from the form field.

ProFile’s “HyperDocs” feature allows multiple documents in any format to attach to a form or field in a return.

Note: HyperDocs are stored with the preparer files but are not included with T1 EFILE or TP1 NETFILE transmissions.

1. Open a form in ProFile.

2. Select the field to attach a HyperDoc.

3. Select the “HyperDocs…” option from the “File” drop-down menu in the top toolbar.

The “HyperDocs” window displays:


4. Click the “add” button in the top-right corner of the window:


5. Navigate to the location of the document to attach.

6. Select the document and click the “OK” button.

The options window displays:


7. Select one of the options presented:

  • “Embedded” documents open in “read-only” state and cannot be edited in ProFile
  • “Linked” documents open from the source and can be edited in ProFile; any changes are saved in the source document in the file location

8. Click the “OK” button; the document attaches to the field as a HyperDoc.

The field displays in green colour, indicating the HyperDoc attachment:


Detaching HyperDocs from a field

1. Right-click on the field with the attached HyperDoc.

2. Select the “Detach HyperDoc” option from the menu.

The document detaches and the field restores to its default colour.

Note: the document remains attached to the form but is not linked to a specific field:


Removing HyperDocs from a form

1. Select the “Hyperdocs…” option from the “File” drop-down menu in the top toolbar.

The “HyperDocs” window displays.

2. Select the document from the HyperDoc list of attached documents.

The red “X” logo in the top-right corner activates.

3. Click the red “X” logo.

4. Click the “Yes” button to confirm the removal of the document.

The document detaches from the form.

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