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Manage and track your work with projects and tasks in QuickBooks Online Accountant

Learn how to create, manage, and track your projects and tasks using the Work tab in QuickBooks Online Accountant.

Manage your team's work. Create projects and tasks to organise and track it. Here's how.

Reminder:

Any member of your team can access the Work tab.
Your team can see the items for clients that they have access to in the Team tab.
As long as a user has access to a client, they can edit any work items for that client.

Step 1: Create a project

Create projects to track the work your team needs to complete.

Go to Work, then select Create project. The Create project panel appears.
Fill out the fields.
(optional) If you want your project to repeat at specific intervals, select the Create recurring schedule switch. Then, set the interval, day of the recurrence, and end time.
Select Save.

Add a task

Add tasks to break down the work in the project, then assign specific tasks to a team member.

Go to Work, then select a project.
Select + Add task.
Enter the task name.
Add specific details in the Description box.
In the Assign to dropdown, select the team member you’ll assign the task to.
Note: If you’ll assign a task to a new team member, they need to sign in to the account first for their name to appear in the dropdown.
Set the status by selecting the Status dropdown.
Set the instance by selecting the Instance dropdown.
Note: The Instance dropdown will appear when the Create recurring schedule switch is turned on while creating a project.
Select the due date, then select Save.

Make changes to a project or delete them when they’re no longer needed. You can also create stand-alone tasks that aren’t associated with a project.

Make changes to a project if you need to.

Go to Work, then select a project.
Select Edit details.
(Note: When you turn on the Create recurring schedule switch, the Edit details dropdown will appear).
Make the desired changes, then select Save.

Delete a project if it's no longer needed.

Create stand-alone tasks that aren’t associated with a project.

Go to Work, then select All tasks.
Select + Add task.
Enter the task name.
Add specific details in the Description box.
In the Assign to dropdown, select the team member you’ll assign the task to.
Note: If you’ll assign a task to a new team member, they need to sign in to the account first for their name to appear in the dropdown.
Set the status by selecting the Status dropdown.
Set the client by selecting the Client dropdown.
Select the due date, then select Save.

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