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File your tax return and record tax payments in QuickBooks Online

by Intuit•223• Updated 4 days ago

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Track your tax amounts and payment due dates in QuickBooks Online so you can avoid late returns and extra fees. Once it’s time to file, you can use your up-to-date QuickBooks info to fill out your tax form.

Prerequisites

To get started, track your tax in QuickBooks Online.

Here’s how to manage tax payments in QuickBooks Online.

File and pay your tax

Step 1: Review what you owe

Make sure everything is correct before you file.

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  1. Check which return is due this month, then select Prepare return.
  2. Select the appropriate option from the Filing period â–Ľ dropdown.
  3. Update the dates in the End date and Filing date fields.
  4. If you need to add an adjustment for things like credits, discounts, or corrections, select Adjust for the item in the list that you want to add as an adjustment. Fill up the adjustment details in the form, and select Save. The adjusted value gets updated in your return.
  5. Take note of your gross sales, taxable sales, tax due, and adjustment amount (if you added one). You’ll need these numbers later when you fill out your tax return form.
  6. After you have done with updating the details in the returns, select Mark as filed.
  7. Select Continue.

Note: If you need a detailed look at what you owe, run your Tax Liability report for the same tax period. This is helpful if you want to review your taxable and nontaxable invoices, receipts, and other transactions.

Step 2: File your return with the right tax agency

After you review your tax, you have two options to file your tax return: e-file your return on your tax agency’s website, or file by mail.

E-file your tax return

You can't e-file right in QuickBooks. File directly with your tax agency online, and then enter your tax payment in QuickBooks to keep your tax info current.

  1. Go to your tax agency’s website to file your return online.
    • If you haven’t already, you might have to sign up for your state’s e-filing service.
  2. Fill out and complete your tax return form.
    • Refer to the gross sales, taxable sales, and tax due amounts you took note of in Step 1.

Mail your tax return

Most states encourage businesses to e-file. If you can’t file online, check your tax agency’s website for more info on how to mail your return.

Correct a tax return

QuickBooks Online doesn't support amended tax reporting. If you need to correct a filing, contact your tax agency.

Step 3: Record your tax payment in QuickBooks

After you file your tax return, record your payments in QuickBooks to zero out your tax payable. This keeps your tax info in QuickBooks up to date.

  1. Find the return you just filed, then select Record payment.
  2. Under Payment type, select Payment.
  3. Add these payment details:
    • Bank account
    • Payment date
    • Payment amount
    • Memo (optional)
  4. Select Save.

You can see your payment details under the Payments tab.

Next steps

  • If you filed online: Go to your tax agency's website to check your return’s filing status.
  • If you filed by mail: Contact your tax agency directly to get an update on your return.

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