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QuickBooks Ledger | FAQs

by Intuit•3• Updated 1 month ago

Since 2019, QuickBooks Firm Only Ledger has been available to help accountants manage low-transacting, non-trading, or ‘do it for me’ clients.

With the global launch of the purpose-built QuickBooks Ledger in mid 2024, we will discontinue selling QuickBooks Firm Only Ledger on 1 August 2024. However, we will continue to support this product and any promotional offers for the foreseeable future.

To help you understand the differences between these two products, outlined below is a comparison of each product’s features to help you choose the best ledger product for you and your clients.

Feature	QuickBooks Ledger	QuickBooks Firm Only Ledger
Automated bank feeds	Client and Firm Access	Firm Only Access
Import bank transactions	Client and Firm Access	Firm Only Access
Reconcile bank transactions	Client and Firm Access	Firm Only Access
Automated transaction coding	Client and Firm Access	Firm Only Access
Financial Statements & Reports	Client and Firm Access	Firm Only Access
Client access to connect bank feeds	Client and Firm Access	Up to 60 days
Client access to reports	Client and Firm Access	Not Available
Client access for bank reconciliation	Client and Firm Access	Not Available
Integration with QuickBooks Tax powered by LodgeiT for BAS and Tax lodgment	Firm Only Access	Firm Only Access
Access via QuickBooks Online Accountant (QBOA)	Firm Only Access	Firm Only Access
Available to purchase in QuickBooks Online Accountant	Firm Only Access	Not Available
3rd-Party app connections	Firm Only Access	Firm Only Access
Track sales income and GST	Firm Only Access	Firm Only Access
Create and send invoices	Not Available	Firm Only Access
Create and send quotes	Not Available	Firm Only Access
Capture and organise receipts	Not Available	Firm Only Access
Manage and pay bills from suppliers	Not Available	Not Available

Should you require more information, please connect with your Partner Manager or call the team on 1800 618 521.

QuickBooks Ledger has been designed for accounting professionals to service clients and/or entities with basic accounting needs.

To help you understand what QuickBooks Ledger can help you achieve for your clients, see its full range of features below:

Feature	Access Level
Automated bank feeds	Client and Firm Access
Import bank transactions	Client and Firm Access
Reconcile bank transactions	Client and Firm Access
Automated transaction coding	Client and Firm Access
Financial Statements & Reports	Client and Firm Access
Client access to connect bank feeds	Client and Firm Access
Client access to reports	Client and Firm Access
Client access for bank reconciliation	Client and Firm Access
Access via QuickBooks Online Accountant (QBOA)	Firm Only Access
Available to purchase in QuickBooks Online Accountant	Firm Only Access
3rd-Party app connections	Firm Only Access
Track sales income and taxes	Firm Only Access
Create and send invoices	Not Available
Create and send quotes	Not Available
Capture and organise receipts	Not Available
Manage and pay bills from suppliers	Not Available

Frequently Asked Questions

What will happen to my QuickBooks Firm Only Ledger file(s) after 1 August 2024?

Your QuickBooks Firm Only Ledger files will continue to operate as they do today. We will continue to support Firm Only Ledger and any associated offers into the foreseeable future.

Can I move a client from Firm Only Ledger to QuickBooks Ledger?

At this point we don’t have an automated facility. However, you could journal the opening balances from Firm Only Ledger into QuickBooks Ledger.

How does QuickBooks Ledger differ from QuickBooks Online Simple Start?

Feature	QuickBooks Ledger	Simple Start
Bank Connections - Daily Bank Feeds	✔	✔
Download Bank Transactions and Import	✔	✔
Reconcile Bank Transactions	✔	✔
Automated Transaction Matching	✔	✔
Financial Statements & Reports	✔	✔
Client Access to Connect Bank Feeds	✔	✔
Client Access to Reports	✔	✔
Client Access for Bank Reconciliation	✔	✔
Integration with Tax Filing Tools	✔	✔
Practice Tools: QuickBooks Online Accountant (QBOA) or Xero HQ/Practice Manager	✔	✔
3rd-Party App Connections	✔	✔
Import data from DT or Quickbooks	✔	✔
Apps Integration diagnostics	Not Available	✔
Track sales and sales tax	Not Available	✔
Invoice and accept payments	Not Available	✔
Create and send estimates	Not Available	✔
Capture and organise receipts	Not Available	✔

How do I add clients to QuickBooks Ledger?

You can add your clients to QuickBooks Ledger through your QuickBooks Online Accountant (QBOA) account. You add subscriptions individually however if you need to add 10 or more Ledger subscriptions, our sales team is available to help.

Can my clients sign themselves up for QuickBooks Ledger?

No. QuickBooks Ledger is only available to accounting professionals with an active QuickBooks Online Accountant subscription, which means that your clients can’t sign up on their own.

Do I have to give my client access to QuickBooks Ledger?

No, you don’t have to but you can. You can use QuickBooks Ledger without providing your client with direct access. However, if you would like your client to log in to connect their bank feeds, view their transactions, or upload documents, you can give them access.

How do I give my clients access?

You can provide client access by inviting your client into the file via Manage Users in Settings. Alternatively, when you set up the QuickBooks Ledger subscription you can give them primary admin access.

Can I upgrade clients from QuickBooks Ledger to another QuickBooks Online product?

Yes. Since QuickBooks Ledger is a part of the QuickBooks Online family, you can upgrade your clients to QuickBooks Online Simple Start, Essentials, Plus, or Advanced depending on what they need to manage their business.

Can I downgrade clients from another QuickBooks Online product to QuickBooks Ledger?

Downgrading from other QuickBooks Online subscriptions into QuickBooks Ledger is currently restricted and you can only set up new clients/companies on Ledger.

How does Ledger work with QuickBooks Tax powered by LodgeiT?

Using the Books Review or Prep for Taxes features, you can seamlessly transfer data from Ledger into QuickBooks Tax to lodge a BAS or tax form.

Can I transfer the billing of QuickBooks Ledger to my client?

No. QuickBooks Ledger is only available in QuickBooks Online Accountant and is non-transferrable. Should your client upgrade to another QuickBooks product, you will then be able to transfer the billing to your client.

Should you require more information, please connect with your Partner Manager or contact our support team.

Can I add QuickBooks Payments or QuickBooks Bill Pay to QuickBooks Ledger?

No, QuickBooks Payments, QuickBooks Bill Pay, and certain 3P app data won't be serviceable in QuickBooks Ledger due to certain feature limitations. You can upgrade your client to QuickBooks Online Simple Start, Essentials, Plus, or Advanced depending on what they need to manage their business.

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