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Create subaccounts in your chart of accounts

by Intuit•2• Updated 4 days ago

Learn how to create subaccounts in your chart of accounts in QuickBooks Online.

This helps you keep your chart of accounts organised and create more detailed reports.

Create a new subaccount

In QuickBooks Online, you can create a subaccount under a parent account. This lets you break down your income, expenses, and other account types.

Note: You can create up to five subaccounts under one parent account.

Tip: If you use subaccounts to track different categories under one parent account, consider locking the parent account so transactions can only be posted to the appropriate subaccounts. This helps keep reports and VAT mapping accurate.

Here’s how to get started:

Go to All apps , select Accounting, then select Chart of accounts (Take me there).
Select New account.
Enter an Account name.
From the Account type ▼ dropdown select the account.
From the Detail type ▼ dropdown select the detail type.
Find out more about detail types.
Select the Make this a subaccount checkbox, then select the Parent account it should be under.
Find out more about parent accounts and subaccounts.
If you select Cash and cash equivalents, Assets, Credit card, Liabilities, or Owner's equity account from Account type ▼ dropdown, enter Opening balance, and fill out the starting date in the As of field.
(Optional) Add a Description to add extra information about this account.
Select Save.

Change an existing account into a subaccount

Go to All apps , select Accounting, then select Chart of accounts (Take me there).
Find the account you want to edit.
In the Action column, select the Account history ▼ dropdown, then select Edit.
Select Make this a subaccount checkbox, then select the Parent account it should be under.
Select Save.

Learn more about organising your accounts

Here are other things you can do to keep your chart of accounts in order: