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QuickBooks Ledger | FAQs

by Intuit•1• Updated about 20 hours ago

Since 2019, QuickBooks Firm Only Ledger has been available to help accountants manage low-transacting, non-trading, or ‘do it for me’ clients.

With the global launch of the purpose-built QuickBooks Ledger in mid 2024, we will discontinue selling QuickBooks Firm Only Ledger on 1 August 2024. However, we will continue to support this product and any promotional offers for the foreseeable future.

To help you understand the differences between these two products, outlined below is a comparison of each product’s features to help you choose the best ledger product for you and your clients.

FeatureQuickBooks LedgerQuickBooks Firm Only Ledger
Automated bank feedsClient and Firm AccessFirm Only Access
Import bank transactions Client and Firm AccessFirm Only Access
Reconcile bank transactionsClient and Firm AccessFirm Only Access
Automated transaction codingClient and Firm AccessFirm Only Access
Financial Statements & ReportsClient and Firm AccessFirm Only Access
Client access to connect bank feedsClient and Firm AccessUp to 60 days
Client access to reportsClient and Firm AccessNot Available
Client access for bank reconciliationClient and Firm AccessNot Available
Integration with QuickBooks Tax powered by LodgeiT for BAS and Tax lodgmentFirm Only AccessFirm Only Access
Access via QuickBooks Online Accountant (QBOA) Firm Only AccessFirm Only Access
Available to purchase in QuickBooks Online AccountantFirm Only AccessNot Available
3rd-Party app connectionsFirm Only AccessFirm Only Access
Track sales income and GSTFirm Only AccessFirm Only Access
Create and send invoicesNot AvailableFirm Only Access
Create and send quotesNot AvailableFirm Only Access
Capture and organise receiptsNot AvailableFirm Only Access
Manage and pay bills from suppliersNot AvailableNot Available

Should you require more information, please connect with your Partner Manager or call the team on 1800 618 521.

QuickBooks Ledger has been designed for accounting professionals to service clients and/or entities with basic accounting needs. 

To help you understand what QuickBooks Ledger can help you achieve for your clients, see its full range of features below:

FeatureAccess Level
Automated bank feedsClient and Firm Access
Import bank transactions Client and Firm Access
Reconcile bank transactionsClient and Firm Access
Automated transaction codingClient and Firm Access
Financial Statements & ReportsClient and Firm Access
Client access to connect bank feedsClient and Firm Access
Client access to reportsClient and Firm Access
Client access for bank reconciliationClient and Firm Access
Access via QuickBooks Online Accountant (QBOA) Firm Only Access
Available to purchase in QuickBooks Online AccountantFirm Only Access
3rd-Party app connectionsFirm Only Access
Track sales income and taxesFirm Only Access
Create and send invoicesNot Available
Create and send quotesNot Available
Capture and organise receiptsNot Available
Manage and pay bills from suppliersNot Available

Frequently Asked Questions

Your QuickBooks Firm Only Ledger files will continue to operate as they do today. We will continue to support Firm Only Ledger and any associated offers into the foreseeable future.

At this point we don’t have an automated facility. However, you could journal the opening balances from Firm Only Ledger into QuickBooks Ledger.

FeatureQuickBooks LedgerSimple Start
Bank Connections - Daily Bank Feeds✔✔
Download Bank Transactions and Import✔✔
Reconcile Bank Transactions✔✔
Automated Transaction Matching✔✔
Financial Statements & Reports✔✔
Client Access to Connect Bank Feeds✔✔
Client Access to Reports✔✔
Client Access for Bank Reconciliation✔✔
Integration with Tax Filing Tools ✔✔
Practice Tools: QuickBooks Online Accountant (QBOA) or Xero HQ/Practice Manager ✔✔
3rd-Party App Connections✔✔
Import data from DT or Quickbooks✔✔
Apps Integration diagnosticsNot Available✔
Track sales and sales tax Not Available✔
Invoice and accept payments Not Available✔
Create and send estimates Not Available✔
Capture and organise receiptsNot Available✔

You can add your clients to QuickBooks Ledger through your QuickBooks Online Accountant (QBOA) account. You add subscriptions individually however if you need to add 10 or more Ledger subscriptions, our sales team is available to help.

No. QuickBooks Ledger is only available to accounting professionals with an active QuickBooks Online Accountant subscription, which means that your clients can’t sign up on their own.

No, you don’t have to but you can. You can use QuickBooks Ledger without providing your client with direct access. However, if you would like your client to log in to connect their bank feeds, view their transactions, or upload documents, you can give them access. 

You can provide client access by inviting your client into the file via Manage Users in Settings. Alternatively, when you set up the QuickBooks Ledger subscription you can give them primary admin access.

Yes. Since QuickBooks Ledger is a part of the QuickBooks Online family, you can upgrade your clients to QuickBooks Online Simple Start, Essentials, Plus, or Advanced depending on what they need to manage their business.

Downgrading from other QuickBooks Online subscriptions into QuickBooks Ledger is currently restricted and you can only set up new clients/companies on Ledger.

Using the Books Review or Prep for Taxes features, you can seamlessly transfer data from Ledger into QuickBooks Tax to lodge a BAS or tax form.

No. QuickBooks Ledger is only available in QuickBooks Online Accountant and is non-transferrable. Should your client upgrade to another QuickBooks product, you will then be able to transfer the billing to your client.

Should you require more information, please connect with your Partner Manager or contact our support team.

No, QuickBooks Payments, QuickBooks Bill Pay, and certain 3P app data won't be serviceable in QuickBooks Ledger due to certain feature limitations. You can upgrade your client to QuickBooks Online Simple Start, Essentials, Plus, or Advanced depending on what they need to manage their business.

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