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Upgrade or downgrade your QuickBooks Online subscription

Learn how to change your plan level to get more or fewer accounting features.

We want to help you find the best accounting tools for your business. As your business grows, QuickBooks grows with you. When you're ready for more features, it's easy to upgrade your subscription level. Or, if your current subscription isn't a good fit, we can help you switch to a different plan.

Here's an overview of the key differences between each subscription plan: Feature_comparisons_QBO_ROW_ZA_IE_IN_SG_MY_HK_Ext_052821.png

Here’s how to upgrade or downgrade your QuickBooks Online subscription.

Step 1: Choose a new plan

Check out the available plans to see which subscription level is right for you.

Step 2: Upgrade your subscription

  1. Sign in to QuickBooks Online as a primary or company admin.
  2. Select Settings ⚙ and then Account and settings.
  3. Select the Billing & Subscription tab.
  4. Make sure your payment info is up-to-date.
  5. In the QuickBooks Online section, select Upgrade your plan.
  6. Review the available plans and then select Choose plan.
  7. Follow the on-screen steps to upgrade your plan.

Before you downgrade, make sure you aren't losing any essential features. Also keep in mind that downgrading removes any discounts on your current plan.

Note: Before you downgrade, you may need to turn off some features in your current plan that won't carry over to your new plan. This is because each plan has its own set of features. You may find this information listed in Step 2 below.

Step 1: Choose a new plan

Check out the available plans to see which subscription level is right for you.

Step 2: Turn off features in your current plan

Before you downgrade, you may need to turn off some features. If you use any of these features, follow the steps in the section:

Pause recurring transaction templates

If you need to switch to QuickBooks Online Simple Start, turn off your recurring transaction templates first. This plan doesn’t support recurring transactions:

  1. Go to Settings ⚙ and select Recurring Transactions.
  2. Select a template. Then select the Edit ▼ dropdown.
  3. Select Pause and then Pause again to confirm.

Remove extra users

You may need to remove users depending on the plan you downgrade to. Learn more about user limits for each plan.

Learn more about multi-currency

QuickBooks Online Simple Start doesn’t support multi-currency. If you currently have the multi-currency feature enabled, you won’t be able to switch to QuickBooks Simple Start.

It isn't possible to turn off multi-currency once you've turned on this feature, which means you cannot downgrade your plan. 

Turn off stock

If you need to switch to QuickBooks Online Simple Start or Essentials make your stock items inactive. These subscription levels don't support stock tracking. Only QuickBooks Online Plus lets you track stock.

Step 1: Save your financial reports
Run a report of all your products or services so you have a record of your current quantities on-hand:

  1. Go to Reports.
  2. Search for and open the Product/Service List report.
  3. Select Customise.
  4. Select the Filter ▼ section.
  5. In the Deleted ▼ dropdown, select All.
  6. Select Run report.
  7. Print or export your report.

Step 2: Deactivate your stock

When you downgrade, your stock items’ quantities reset to zero. Your items stay in QuickBooks, but you won't track the quantity on-hand anymore:

  1. Go to the Sales menu and select the Products and Services tab.
  2. Select the Filter icon.
  3. In the Status ▼ dropdown, select All.
  4. In the Type ▼ dropdown, select Stock.
  5. Select Apply. This shows all your stock items and hides the non-stock items you'll keep.
  6. Select the checkbox next to the Name column. This selects all the stock items on the list.
  7. Select Batch actions ▼ dropdown and then select Make inactive.
  8. Select Yes.

Your stock items are now inactive and won't show up on your Product and Services list anymore.

If you decide to go back to your old subscription level, remember to turn features back on. Your stock and recurring transaction templates won't turn on automatically.

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